Programme Assistant
Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development and adequate housing for all. The Regional Office for Latin America and the Caribbean (ROLAC), based in Rio de Janeiro, Brazil, focuses on developing and managing activities within the host country. This role supports UN-Habitat's projects with the Municipality of Rio de Janeiro, particularly in urban communities.
Job Purpose
This Programme Assistant role is crucial for supporting the implementation of UN-Habitat projects in Rio de Janeiro, Brazil. The incumbent will work closely with programme, operations, and project teams to ensure the achievement of project objectives and organizational priorities. The position contributes to UN-Habitat's mandate of promoting sustainable urban development and adequate housing by facilitating project activities, coordinating stakeholders, and ensuring the effective management of project documentation and reporting. The role is essential for the successful execution of UN-Habitat's initiatives in collaboration with local authorities and partners, aiming to transform cities into more inclusive, resilient, and opportunity-rich places.
Responsibilities
The Programme Assistant will provide administrative and logistical support for project planning, execution, and follow-up, including managing meetings, missions, and events. Responsibilities include collaborating on the preparation and consolidation of technical reports, presentations, and project documentation for both internal and external stakeholders. The role involves coordinating communication among various stakeholders and counterparts, maintaining updated project records and filing systems, and ensuring timely documentation of results. Additionally, the assistant will attend relevant meetings and conferences, ensure compliance with UN-Habitat quality standards and project requirements, and develop reports adhering to ABNT guidelines and institutional standards. Ethical principles, including active listening and respect for diversity, are to be upheld throughout the consultancy.
Work Experience
A minimum of three (3) years of experience in relevant fields is required. Experience in the social sector and supporting fieldwork, particularly within the public sector or in vulnerable areas, is desirable. Previous experience working with the United Nations is also considered an advantage.
Skills
Proficiency in Windows and Office packages, web search engines, and technological tools/online platforms is required. Knowledge of project management methodologies is desirable. Competencies include professionalism, planning and organization, communication, and teamwork. Ability to contribute to knowledge management and dissemination is also valued.