Programme Management Assistant
Organizational Context
This position is within the United Nations Conference on Trade and Development (UNCTAD), specifically in the Trade, Environment, Climate Change and Sustainable Development Branch (TECCSDB) of the Division of International Trade and Commodities (DITC). The incumbent reports directly to the Head of the Branch, playing a key support role in the branch's activities.
Job Purpose
The Programme Management Assistant supports the implementation of technical cooperation and training activities within the Branch, focusing on areas such as trade and climate change and the broader trade-environment nexus. This role involves researching, analyzing, and presenting data for publications and reports, assisting in program planning, fundraising, and budget preparation. The Assistant monitors project proposals, tracks expenditures, and supports performance reporting. A significant aspect of the role is coordinating project implementation activities, liaising with various organizational units to manage administrative tasks, personnel recruitment, travel, payments, and procurement, ensuring smooth execution of projects and adherence to objectives.
Responsibilities
The Programme Management Assistant is responsible for supporting technical cooperation and training initiatives, including those related to trade, climate change, and sustainable development. Key duties include researching and analyzing program/project data, preparing publications and reports, and assisting in program planning and fundraising through concept notes and project documents. The role involves monitoring project proposals, coordinating budget preparation and analysis, and tracking expenditures. The Assistant will also assist in program/project monitoring and evaluation, analyze data, and prepare revised budget estimates. Furthermore, the position serves as a focal point for coordinating project implementation, liaising with diverse units to manage administrative actions, personnel, travel, payments, and procurement. Maintaining databases, generating reports, drafting correspondence, and providing guidance to junior staff are also core responsibilities.
Work Experience
A minimum of seven years of experience in programme or project administration, technical cooperation, or a related field is required. This requirement is reduced to five years for candidates with a first-level university degree or higher. Four years of experience within the UN Common system or a similar international organization is desirable, as is experience with ERP systems like Umoja, programme planning/budgeting, and assisting with trade, climate change, or sustainable development projects.
Skills
Professionalism, Teamwork, Planning & Organizing, data analysis, research, report preparation, budget management, project coordination, administrative support, communication, and guidance/training.