Senior Facilities Management Assistant
Organizational Context
The Economic Commission for Latin America and the Caribbean (ECLAC) is a UN regional commission established in 1948 to foster economic and social development in the region. The General Services Section in Santiago manages facilities, contributing to the organization's mission through policy support and coordination. This role sits within this section, reporting to the Chief.
Job Purpose
The Senior Facilities Management Assistant is responsible for coordinating and overseeing the construction, repair, maintenance, and installation of buildings, infrastructure, and sites. This includes managing maintenance services for systems and equipment, planning renovation projects, and ensuring compliance with building codes and safety standards. The role involves technical evaluation of contractors, supervision of work, and contributing to the development of facility standards and management guidelines. Additionally, the position supports safety inspections, accident investigations, and the implementation of audit recommendations, ensuring efficient and safe facility operations.
Responsibilities
Coordinate construction, repair, maintenance, and installation of buildings, infrastructure, and sites. Oversee maintenance services for installations, systems, and equipment. Plan and manage construction and renovation projects, including design parameters and alternative solutions. Review contractor invoices and assist with cost recovery. Prepare scopes of work, technical specifications, and cost estimates, ensuring compliance with building codes and safety regulations. Evaluate offers, supervise contract implementation, and monitor progress. Develop facility standards and management guidelines. Liaise with Safety and Security for inspections, accident investigations, and hazard correction. Assist in identifying best practices and developing efficiency plans. Respond to audit inquiries and monitor recommendation implementation. Draft status reports on project stages and common services. Review proposals for new facilities. Assist in implementing work plans, managing resources, and preparing budgets. Supervise general service staff and coordinate specialized needs for events or construction. Collect and analyze data for reporting and decision-making.
Work Experience
A minimum of ten years of progressive experience in facilities management, building management, engineering, architecture, or related administrative services is required. Eight years of experience is acceptable with a first-level university degree. Experience in managing infrastructure projects, building management systems, access control, security, safety technologies, and service contracts is essential. Experience supervising teams and in energy management is desirable.
Skills
Professionalism, Teamwork, Technological Awareness, knowledge of building management codes and standards, ability to interpret architectural plans, data analysis, contract administration, budget monitoring, and supervision skills.