Senior Events Coordination Consultant
Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development and adequate housing for all. Based in Rio de Janeiro, its Regional Office for Latin America and the Caribbean (ROLAC) focuses on activities in Brazil. UN-Habitat collaborates with governments, civil society, and the private sector to improve urban areas and implement the Habitat Agenda and Sustainable Development Goals.
Job Purpose
This consultancy role is to support the UN-Habitat project "Building capacity and connections in Technical Assistance for Social Housing (ATHIS)" by planning, managing, and executing a significant Forum on Technical Assistance for Social Housing. The Forum aims to foster South-South cooperation and knowledge exchange among professionals, communities, and government representatives from the Global South. The incumbent will ensure the successful implementation of this event, which includes a two-day forum in São Paulo for up to 1,000 participants and a one-day field visit for 100 participants, contributing to the project's objective of equipping professionals with skills for sustainable and equitable housing solutions.
Responsibilities
The Senior Events Coordinator Consultant is responsible for the comprehensive planning, management, and execution of the Forum on Technical Assistance for Social Housing. This includes developing and maintaining a detailed work plan, budget, and timeline; overseeing all event phases from planning to post-event evaluation; managing multidisciplinary teams, consultants, and suppliers; ensuring compliance with deadlines, budget, and quality standards; and implementing crisis management and agile decision-making. The role also involves coordinating logistics, technical aspects, and digital workstreams, managing participant accreditation, and ensuring the smooth operation of field visits. Additionally, the consultant will contribute to knowledge management by documenting lessons learned and preparing relevant materials, while adhering to UN-Habitat's quality standards and ethical principles.
Work Experience
A minimum of twenty years of experience in event planning, coordination, and execution is required. This includes significant experience in managing large-scale events in Brazil, handling budgets, work plans, and timelines, and leading multidisciplinary teams, consultants, suppliers, and stakeholders. Experience in areas related to social and sustainable development is desirable, as is previous experience within the United Nations system.
Skills
Strong project and event management skills (planning, coordination, budgeting, scheduling, risk management). Proficiency in Windows, Office packages, and web search engines. Competence with technological tools, software, and online platforms, including online event and conference tools. Good knowledge of project management methodologies is desirable. Excellent internal and public-facing communication skills are desirable.