Procurement Assistant (Fixed Term) - Procurement and Logistics Department- Field Office West Bank- For Internal and External Candidates - Grade 10
Organizational Context
The United Nations Relief and Works Agency (UNRWA) is a UN body established in 1949 to assist and protect approximately 5.8 million registered Palestine refugees across Jordan, Lebanon, Syria, and the West Bank/Gaza Strip. UNRWA provides essential services including education, healthcare, and social services, operating as the largest UN entity in the Middle East with over 30,000 staff. This role reports to a Procurement Officer within the Field Office in West Bank.
Job Purpose
This role supports the procurement and contracting process by managing the receipt and accuracy of requirements, consolidating purchase requisitions, and preparing data for bidding. The incumbent will maintain correspondence, update procurement records, and assist in preparing contract documentation. Key functions include initiating quality control requests, distributing tender documents (RFQ, Tender, RFP), managing purchase orders, and following up with suppliers. The position also involves handling material distribution, preparing samples for evaluation, and maintaining accurate records. The role aims to ensure the efficient and accurate execution of procurement activities under the guidance of the Procurement Officer, contributing to the overall operational effectiveness of the Field Office in West Bank.
Responsibilities
The Procurement Assistant is responsible for following up on the procurement and contracting process, including receiving and verifying the accuracy of requirements and consolidating purchase requisitions. This involves preparing data logically to facilitate bidding. The role includes maintaining standard correspondence for purchase orders, acknowledgements, due dates, and deliveries. Updating procurement requisition records and assisting the supervisor with contract documentation are key duties. The incumbent will also initiate quality control reports, report discrepancies, and assist in submitting RFQ, Tender, and RFP documents. Distributing purchase orders, maintaining registers for outstanding orders, and following up with suppliers are also required. Additionally, the role involves distributing materials, photocopying offers, managing samples for evaluation, and drafting related correspondence.
Work Experience
A minimum of four years of clerical experience in procurement and logistics is required. Residency in or near the West Bank or Jerusalem, and holding a relevant ID, is desirable.
Skills
Proficiency in procurement processes, record-keeping, correspondence drafting, and data management. Familiarity with RFQ, Tender, and RFP procedures. Ability to follow up with suppliers and manage material distribution. Core UN competencies include Integrity, Professionalism, Respect for Diversity, Communication, Working with People, and Drive for Results.