Programme Management Assistant (TJO)
Organizational Context
This role is situated within the Strategic Planning, Programme Management, Evaluation and Change Service (SPECS) of the Executive Direction and Management (EDM) Division at the Office of the High Commissioner for Human Rights in Geneva. The Programme Management Assistant reports directly to the Programme Management Officer, supporting key divisional initiatives.
Job Purpose
The Programme Management Assistant plays a crucial role in supporting the coordination and execution of programme and project initiatives within the Office of the High Commissioner for Human Rights. This involves assisting in planning, monitoring proposal status, and ensuring documentation compliance. The role is vital for the smooth administrative coordination of project implementation, requiring extensive liaison across organizational units to facilitate actions such as personnel recruitment, travel arrangements, payments, and procurement. By compiling data, drafting reports, and providing essential office support, the incumbent contributes to the efficient delivery of departmental programmes and projects, ensuring adherence to established procedures and timely execution of tasks.
Responsibilities
The Programme Management Assistant is responsible for supporting programme and project planning and preparation for complex departmental initiatives, monitoring proposal status, and ensuring documentation compliance. Key duties include compiling and presenting programme data, reviewing project documents and budgets for adherence to rules, and verifying fund availability for budget revisions. The role serves as a focal point for administrative coordination, liaising with various units to process actions like personnel appointments, travel, payments, and procurement. Additionally, the Assistant compiles project delivery data, drafts status reports identifying potential issues, prepares correspondence, and provides general office support, including managing correspondence, maintaining records, and organizing meetings.
Work Experience
A minimum of five years of experience in programme or project administration, administrative services, human resources, or a related field is required. This minimum is reduced to three years for candidates with a first-level university degree. Experience within the UN common system or similar international organizations is desirable, as is one year of experience with ERP systems like Umoja and INSPIRA.
Skills
Professionalism, Planning and Organizing, Client Orientation, knowledge of internal policies and procedures, ability to work with figures, basic research skills, good judgment, and efficient time management.