Air Operations Assistant
Organizational Context
This position is within the United Nations Support Office in Haiti (UNSOH) in Port au Prince, Aviation Section. UNSOH provides support to the Gang Suppression Force, UN Integrated Office, Haitian National Police, and Haitian Armed Forces, and offers technical assistance to the Organization of American States. The role reports to the Chief of Unit Air Operations.
Job Purpose
The Air Operations Assistant plays a crucial role in ensuring the technical compliance and quality assurance of air operations within UNSOH. This involves monitoring air carriers and military aviation units for adherence to charter agreements and letters of assist, and providing recommendations on contract extensions or terminations. The role contributes to efficient budget management by preparing the annual aviation budget, coordinating requisitions, and monitoring contracts. Furthermore, it involves processing cost recovery activities, preparing financial reports, and monitoring operational expenditures against approved plans and budgets. The Assistant also ensures the validity of aircraft documentation and aircrew certifications, contributing to the overall safety and operational effectiveness of the aviation section.
Responsibilities
Monitor air carriers and military aviation units for compliance with aircraft charter agreements and letters of assist. Provide recommendations on contract extensions or terminations. Participate in aircraft inspections and verify specifications. Initiate quarterly performance evaluations for civilian air operators. Prepare the annual aviation budget by analyzing expenditures and forecasts. Coordinate requisitions, monitor contracts, and participate in vendor evaluations. Facilitate invoice processing, verification, and payment. Process aviation cost recovery calculations. Prepare analytical reports on budget performance, expenditure trends, and operational costs. Monitor flight hours, fuel uplifts, and ground handling services against operational plans and budgets. Ensure aircraft documentation and aircrew certifications are valid and current. Monitor aircraft non-availability due to maintenance or sickness. Conduct internal audits and random checks of air operators and aviation units.
Work Experience
A minimum of eight years of progressive experience in air transport contract management, air operations, or aviation safety is required. Experience with ICAO standards, contract management, aviation acquisition planning, procurement, and budget management is necessary. Experience in international operations within a post-conflict environment is desirable.
Skills
Professionalism, Teamwork, Planning and Organizing, knowledge of diverse aviation operations, aviation industry procurement and logistics, ICAO standards, contract management, budget management, data analysis, and reporting.