Senior Events Coordination Consultant
Organizational Context
UN-Habitat, the UN Human Settlements Programme, promotes sustainable urban development and adequate housing for all. Based in Rio de Janeiro, its Regional Office for Latin America and the Caribbean (ROLAC) focuses on activities in Brazil. The agency collaborates with governments and partners to implement urban development agendas and the Sustainable Development Goals.
Job Purpose
The Senior Events Coordination Consultant will support UN-Habitat's project "Building capacity and connections in Technical Assistance for Social Housing (ATHIS)" by planning, managing, and executing a significant Forum on Technical Assistance for Social Housing. This role is crucial for fostering South-South cooperation and knowledge exchange among professionals, communities, and government representatives from the Global South. The consultant will ensure the successful organization of a two-day forum in São Paulo, Brazil, for up to 1,000 attendees, followed by a day of field visits for 100 participants, contributing directly to the project's objective of equipping professionals with skills for sustainable and equitable housing solutions.
Responsibilities
The Senior Events Coordinator Consultant is responsible for the comprehensive planning, management, and execution of the ATHIS Forum. This includes developing and maintaining a detailed work plan, schedule, and budget; overseeing all event phases from planning to post-event evaluation; and ensuring compliance with deadlines and quality standards. The role involves managing multidisciplinary teams, consultants, suppliers, and institutional stakeholders, as well as aligning with project teams on promotion and engagement strategies. Key duties include coordinating logistics, technical aspects, and digital workstreams, managing event budgets, and ensuring necessary licenses and regulations are in place. The consultant will also be responsible for organizing field visits, developing an accreditation system, and contributing to knowledge management by documenting lessons learned and preparing relevant materials.
Work Experience
A minimum of twenty years of experience in event planning, coordination, and execution is required. This includes extensive experience in managing large-scale events in Brazil, handling multidisciplinary teams, consultants, suppliers, and institutional stakeholders. Experience managing event budgets, work plans, and timelines is essential. Deep knowledge of the Brazilian context and culture, along with the ability to work with diverse cultural backgrounds, is also required. Previous experience with the United Nations is desirable.
Skills
Strong project and event management skills, including planning, coordination, budgeting, scheduling, and risk management. Proficiency in Windows, Office packages, and web search engines. Competence with technological tools, software, and online platforms, including online event and conference tools. Good knowledge of project management methodologies is desirable. Excellent internal and public-facing communication skills are desirable.