Associate Programme Management Officer
Organizational Context
This position is within the Office of the Head of Mission at the United Nations Support Office in Haiti (UNSOH) in Port-au-Prince. The Associate Programme Management Officer, reporting to the Senior Programme Management Officer, plays a key role in supporting the Mission's leadership and operations.
Job Purpose
The Associate Programme Management Officer supports the Office of the Head of Mission by facilitating high-level meetings between Mission officials and government authorities, ensuring effective tracking of action points. The role involves liaising with host government counterparts and the diplomatic community, monitoring local political developments, and providing early warning analysis to identify risks and opportunities impacting Mission operations and mandate implementation. This includes preparing briefing materials, official correspondence, and coordinating official events. The position also involves maintaining crucial contact information for government and diplomatic entities, assisting with host government support for Mission activities, and educating staff on local customs and laws to ensure smooth interactions and operational effectiveness.
Responsibilities
Key responsibilities include arranging and tracking meetings between Mission officials and government authorities, and liaising with host government counterparts and the diplomatic community. The role involves monitoring local political and institutional dynamics to identify potential risks and opportunities affecting the Mission, and preparing briefing notes, talking points, and official correspondence for senior leadership. The officer provides early warning analysis on developments impacting Mission operations and mandate implementation. Additionally, responsibilities include coordinating official events and ceremonies, maintaining contact lists for government and diplomatic entities, and cooperating with Mission Support on host government clearances for transport, aviation, and cargo. The role also involves familiarizing staff with local laws and customs and assisting with medical emergency coordination.
Work Experience
A minimum of two years of progressively responsible experience in a similar or related role is required. Experience within the front office of a head of entity, handling protocol and liaison tasks with host government authorities, or experience in the private industry or with an NGO is desirable.
Skills
Professionalism, Communication, Planning & Organizing, Political analysis, Liaison, Protocol management, Event coordination, Risk assessment, Interpersonal skills.