Protocol Assistant
Organizational Context
The United Nations Support Mission in Libya (UNSMIL) seeks Protocol Assistants for its Office of the Chief of Staff, based in Tripoli and Benghazi. These roles report to the Protocol Assistant at the FS-5 level, operating under the overall supervision of the Chief of Staff.
Job Purpose
The Protocol Assistant plays a crucial role in supporting the United Nations Support Mission in Libya (UNSMIL) by managing and facilitating protocol-related activities. This includes the planning and execution of ceremonies, meetings, conferences, and high-level visits, ensuring adherence to protocol norms and procedures. The role involves drafting official correspondence, maintaining key protocol and VIP lists, and coordinating administrative and logistical support for events. Additionally, the Protocol Assistant assists with visa processing and liaises with local authorities and security to ensure smooth operations for staff and delegations, contributing to the mission's effective functioning and international relations.
Responsibilities
Key responsibilities include planning, organizing, and conducting ceremonies, meetings, conferences, and events, which involves preparing participant lists, seating arrangements, and coordinating documentation. The role supports the organization of high-level delegation visits and may act as a Project Officer for civilian delegations. Protocol services are provided for official functions and social events hosted by the Head of Mission. This includes drafting routine correspondence, maintaining mission protocol and Government VIP lists, and performing administrative tasks for the Protocol Office, such as managing filing systems. The position also facilitates visa requests for UNSMIL personnel, coordinates airport arrivals, liaises with local authorities and security, and ensures necessary logistical and administrative support for all related activities.
Work Experience
A minimum of three years of relevant experience in protocol services, administration, events management, or engagement with local/airport authorities is required. Experience in building relationships with local government authorities is also necessary. Two years of experience supporting senior officials in the UN or a similar environment is desirable.
Skills
Professionalism, Communication (written and verbal), Client Orientation, ability to work under pressure, gender equality commitment, proficiency in MS Word and Excel, and a valid driving license.