Property Management Officer
Organizational Context
The United Nations Support Office in Somalia (UNSOS) in Mogadishu seeks a Property Management Officer within the Supply Chain Management - Property Management Unit. This role provides operational, technical, and coordination support, reporting to the Chief Property Management Unit. The position is crucial for managing assets during a period of transition.
Job Purpose
The Property Management Officer will serve as the focal point for the Asset Disposal Task Force, coordinating the preparation and quality assurance of documents for the Preliminary Asset Disposal Plan. This role involves leading coordination between the Property Management Unit and technical sections to ensure the timely review, endorsement, approval, and implementation of the Asset Disposal Plan. The incumbent will also administer day-to-day property management functions, implement workplans to clear operational backlogs, and validate property transactions for accuracy and compliance with UN regulations. Furthermore, the role supports compliance with internal controls, audit recommendations, and financial rules, proposing corrective actions for identified weaknesses. The officer will prepare reports and dashboards for management oversight and decision-making, coordinate follow-up on audit observations, and maintain liaison with various stakeholders on asset accountability and disposal actions.
Responsibilities
Serve as the PMU focal point for the Asset Disposal Task Force (ADTF), coordinating document preparation, data sets, and analytical reports for the Preliminary Asset Disposal Plan (PADP). Lead coordination between the PMU, technical sections, and stakeholders for the review, endorsement, approval, and implementation of the Asset Disposal Plan, including tracking actions and bottlenecks. Administer daily property management functions and implement workplans to resolve operational backlogs efficiently. Review, analyze, and validate property management transactions and records for accuracy, completeness, and compliance with UN regulations and policies. Monitor and support compliance with internal controls, audit recommendations, KPI targets, and financial rules, proposing solutions for control gaps. Prepare reconciliations, exception reports, status analyses, and management dashboards to aid oversight and decision-making. Coordinate follow-up on audit observations and compliance findings, maintaining trackers for timely action implementation. Liaise with finance, procurement, engineering, transport, ICT, and aviation units on asset accountability, reconciliation, transfers, and disposal. Draft briefing notes, meeting materials, minutes, and progress reports for management. Contribute to refining standard operating procedures and internal guidance to enhance compliance and accountability.
Work Experience
A minimum of five years of progressively responsible experience in property management, asset management, inventory control, logistics, supply chain management, or mission support is required. Experience with ERP systems (e.g., SAP/Umoja), data analysis, reporting, and process coordination is necessary. Experience in a UN or comparable international organization setting, including clearing backlogs, monitoring controls, supporting audits, and applying financial rules, is required. Experience in UN field operations, mission drawdown, or liquidation processes is highly desirable.
Skills
Professionalism in UN property management, asset disposal, and internal controls. Strong analytical and problem-solving skills. Ability to produce accurate reports and maintain accountability. Effective planning, organizing, and time management. Excellent communication and interpersonal skills for stakeholder engagement. Teamwork and collaboration abilities. Experience with ERP systems (e.g., SAP/Umoja). Data analysis and reporting proficiency.