Associate Administrative Advisor (LICA 9)
Organizational Context
The International Trade Centre (ITC) in Islamabad, Pakistan, is implementing the Pakistan Punjab Textile project. This role provides essential day-to-day administrative and operational support to the ITC project team, ensuring effective service delivery and business continuity for the project's component focused on training and support for textile enterprises.
Job Purpose
The purpose of this role is to provide comprehensive administrative and operational support to the ITC project team in Islamabad, Pakistan, for the Punjab Textile project. This involves managing administrative tasks, supporting procurement and contract administration, assisting with budget and finance, and coordinating human resources and travel logistics. The role is crucial for ensuring the smooth and efficient execution of project activities, facilitating operational support services, and contributing to the project's objective of supporting textile enterprises in Punjab with training, coaching, and advisory services on various compliance and market linkage aspects.
Responsibilities
The Associate Administrative Advisor will manage administrative and operational activities for the Project Management Unit and field offices, ensuring service delivery and business continuity. This includes maintaining records, coordinating visa processes, and managing assets and inventory. The role supports procurement by processing documentation, assisting with planning, bid evaluations, and contract administration, and maintaining supplier databases. Financial responsibilities involve assisting with budget preparation, monitoring expenditures, processing payments, and maintaining financial records. Additionally, the role coordinates consultant recruitment, provides advice on HR processes, and drafts Terms of Reference. Travel and logistics coordination for staff and consultants, security focal point duties, and participation in inter-agency meetings are also key responsibilities.
Work Experience
A minimum of two years of experience is required in administration, finance, accounting, human resources management, or a related area. Experience in programme or project administration, technical cooperation, working within the United Nations system, and with enterprise resource planning (ERP) systems is also desirable.
Skills
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Knowledge of administrative, budgetary, financial, and human resources policies and procedures. Ability to apply UN administrative rules. Strong conceptual, analytical, and evaluative skills. Excellent communication and teamwork abilities. Effective planning and organizing skills. Fluency in English and Urdu is required.