Legal Assistant
Organizational Context
This position is within the Office of Administration of Justice, specifically the Registry of the United Nations Dispute Tribunal (UNDT) in Geneva. The UNDT adjudicates staff appeals against administrative decisions. The role reports to the Registrar of UNDT, supporting the tribunal's operations in handling and deciding legal cases.
Job Purpose
The Legal Assistant provides comprehensive administrative and office support to the Registry of the United Nations Dispute Tribunal (UNDT) in Geneva. This role is crucial for the efficient functioning of the tribunal, which hears and decides cases involving staff members' appeals against administrative decisions. The incumbent will manage case files, support meeting arrangements, handle inquiries, conduct basic research, and generate reports. This position contributes to the effective administration of justice within the UN, ensuring that legal processes are managed accurately and efficiently, and that tribunal proceedings are well-supported.
Responsibilities
Provide extensive general office support and administrative assistance to the UNDT Registry. Independently manage complex inquiries regarding legal processes and procedures. Draft routine correspondence and communications. Edit and verify the accuracy of legal documentation and publications. Maintain and update case files, databases, and 'docket sheets', ensuring proper filing and follow-up of all related documents. Provide technical support for meeting arrangements, including scheduling appointments and court sessions. Conduct basic legal research using various sources. Generate statistical and other reports from databases for case tracking and analysis. Process and distribute incoming mail and official documents like orders and judgments. Monitor actions and deadlines. Assist in maintaining and retrieving reference files, both physical and electronic. Perform administrative duties such as processing travel requests and claims. Offer guidance and training to junior staff. Assist in data collection, analysis, and presentation for reporting and decision-making. Update information materials, including web pages.
Work Experience
A minimum of seven years of experience in paralegal work, conference servicing, general office support, or a related field is required. This requirement is reduced by five years for candidates with a university degree. Experience in judicial administration or a large law firm is desirable. One year of experience in data analytics is also desirable.
Skills
Professionalism, Teamwork, Planning & Organizing, Legal research, Data analysis, Information management, Communication, Attention to detail, Discretion, Meeting support, Administrative support.