Fuel Assistant
Organizational Context
The Fuel Assistant position is based in Naqoura, within the United Nations Interim Force in Lebanon (UNIFIL), Life Support Section. Reporting to the Fuel Officer or Chief of Section, this role is integral to the Service Delivery Management unit, supporting the operational needs of the mission through effective fuel management.
Job Purpose
The Fuel Assistant plays a crucial role in managing and monitoring fuel operations within UNIFIL. This involves meticulous data verification, budget preparation support, and reconciliation of fuel receipts and issues to ensure accurate inventory and expenditure tracking. The role contributes to maintaining adequate fuel reserves, ensuring quality standards, and supporting the operational readiness of mission assets. By analyzing consumption patterns and supporting procurement processes, the Fuel Assistant ensures efficient resource utilization and compliance with contractual obligations, directly impacting the mission's logistical capabilities and overall effectiveness.
Responsibilities
Key responsibilities include verifying and consolidating data for budget preparation and audit responses. The role involves establishing and maintaining systems for daily, weekly, and monthly reconciliation of fuel receipts and issues, alongside analyzing incident reports and historical fuel consumption data. Monitoring expenditures against allocated funds and purchase orders is essential. The Fuel Assistant implements internal control systems, maintains audit trails, and processes requisitions for fuel and equipment. They also validate payment requests, verify delivery quantities against documentation, and prepare delivery documents for authorization. Additionally, the role involves certifying and forwarding bulk fuel requests, developing standard operating procedures, and preparing documentation for support equipment and Statements of Work. Analyzing equipment consumption via EFMS, monitoring reserve levels, verifying fuel quality, and establishing safety and environmental guidelines are also critical duties. The position may also involve preparing preventive maintenance schedules, analyzing equipment operations, and resolving contractual issues, including monitoring contract performance against KPIs.
Work Experience
A minimum of eight years of progressive experience is required in at least three of the following areas: field fuel installation operations, fuel handling procedures, fuel contract administration, and quality assurance/control for POL operations in a field environment. Experience with Electronic Fuel Management Systems is mandatory. Experience in petroleum supply chain, fuel asset management, and managing support services for international peacekeeping or military/field operations is desirable.
Skills
Professionalism, Teamwork, Planning and Organizing, Client Orientation, strong knowledge of fuel operations, inventory management, contract administration, fuel pricing, field support operations, analytical skills, problem-solving, project coordination, and negotiation skills.