Programme Management Assistant
Organizational Context
This Programme Management Assistant position is within the Sustainable Development Section (SDS) of the Development, Economic and Social Issues Branch, under the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The role reports directly to the Chief of Section, contributing to the section's programme and project initiatives.
Job Purpose
The Programme Assistant provides crucial support for the planning and implementation of complex departmental programme and project initiatives within the Sustainable Development Section. This involves researching, analyzing, and presenting data, coordinating project documentation, and assisting with budget proposals and monitoring. The role ensures smooth administrative coordination for project activities, including liaising with various units, managing travel arrangements, processing payments, and overseeing procurement. Additionally, the assistant maintains records, generates reports, drafts correspondence, and offers support for HR matters and intersessional meetings, contributing to the overall efficiency and effectiveness of the section's operations and the dissemination of its programs.
Responsibilities
The Programme Assistant supports the planning and implementation of departmental programme and project initiatives by researching, compiling, and analyzing data. Key duties include coordinating project planning and documentation, monitoring proposals, and ensuring timely submission. The role involves assisting with budget preparation, analysis, and monitoring, including tracking expenditures and verifying fund availability. The assistant collaborates with project managers on performance reporting, interprets planning instruments, and ensures data accuracy. Responsibilities extend to drafting project summaries, coordinating publication processes, and serving as a focal point for administrative coordination, including travel arrangements, payments, and procurement. Maintaining files, generating reports, drafting correspondence, and providing administrative support for meetings and HR matters are also integral. The role includes providing guidance to junior staff and performing other assigned duties.
Work Experience
A minimum of seven years of experience in programme or project administration, technical cooperation, or a related field is required. This is reduced to five years with a first-level university degree. Three years of experience in budget management and monitoring, and three years working with field offices are also required. Experience in international organizations, HR activities, ERP systems, and organizing intergovernmental meetings is desirable.
Skills
Professionalism, teamwork, planning and organizing, data analysis, research, communication, administrative coordination, budget management, project support, and meeting support.