Senior Programme Management Assistant
Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development globally. The Corporate Management Division (CMD) provides essential administrative, operational, and programme support services. This role is within the Human Resources Management Section of CMD, specifically in the Non-Staff Personnel Support Global Unit, reporting to the Programme Management Officer.
Job Purpose
This role provides comprehensive programme and administrative support for complex HR and programme initiatives throughout their lifecycle. The incumbent will research, analyze, and present data on HR and programme issues, track legislative decisions, and ensure compliance with guidelines. Key functions include managing financing modalities, monitoring project implementation, overseeing non-staff recruitment processes, and preparing reports and communications. The position also involves coordinating HR activities, providing secretariat services, establishing databases for service delivery, and potentially supervising support staff. The aim is to facilitate efficient programme execution and informed decision-making within UN-Habitat's mandate.
Responsibilities
Provide full programme and administrative support for complex HR and programme initiatives across all project phases. Research, compile, and analyze HR and programme-related data, identifying trends and key findings. Track legislative decisions impacting programmes and update relevant databases. Review HR submissions for compliance, identify issues, and recommend management actions. Coordinate financing modalities and establish monitoring systems. Draft HR reports, workforce analytics, and forecasts; prepare monitoring tools. Oversee non-staff personnel recruitment and contracting processes, ensuring compliance with UN regulations. Prepare programme newsletters and draft various reports and correspondence. Act as a focal point for HR programme activities, liaising with organizational units to resolve implementation issues. Manage project closures, budget revisions, and final report distribution. Provide secretariat services and guidance on non-staff personnel policies. Establish internal databases for programme support services, including data analysis and visualization. Supervise office support staff, including work distribution, training, and performance input. Assist with data collection, analysis, presentations, and reporting for information sharing and decision-making.
Work Experience
A minimum of ten years of progressive experience in programme/project administration, administrative support, or HR administration is required, with at least four years supporting non-staff personnel recruitment and administration. Three years of experience with an ERP system (e.g., Umoja, SAP) for HR, programme, or administrative processes is required. Three years of experience supporting the preparation, monitoring, and quality review of non-staff recruitment documentation within the UN or a similar international organization is required.
Skills
Professionalism, Communication, Planning & Organizing, Data analysis, Database management, Supervision, HR administration, Programme/project administration, Compliance monitoring, Reporting, Interpersonal skills.