Programme Management Assistant
Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development globally. It serves as the UN's focal point for urbanization and human settlement matters, working with partners to create inclusive, safe, and resilient cities. The Corporate Management Division (CMD) provides essential administrative and operational support for UN-Habitat's mandate. This Programme Management Assistant role is within the Human Resources Management Section of CMD, supporting non-staff personnel services.
Job Purpose
The Programme Management Assistant provides crucial support to the Human Resources Management Section within UN-Habitat's Corporate Management Division. This role is instrumental in the planning, coordination, and implementation of HR program activities, particularly concerning non-staff personnel. The incumbent will research, analyze, and present HR data, assist in program and project planning, and monitor contracts and compliance. Key contributions include supporting recruitment processes, tracking program progress and expenditures, preparing reports, and facilitating inter-agency coordination. The position aims to ensure the efficient and effective delivery of HR and program support services, contributing to the overall success of UN-Habitat's mandate by maintaining accurate records and facilitating smooth operational workflows.
Responsibilities
Provide assistance in planning, coordinating, and implementing HR program activities within a complex HR operations environment. Research, compile, analyze, and present HR and program-related data, including workforce statistics and implementation status reports, identifying issues and supporting follow-up actions. Assist in coordinating program/project planning and preparation, monitoring proposals, and ensuring timely submission of documentation. Manage non-staff personnel by monitoring contracts, extensions, entitlements, and compliance with UN rules. Monitor and evaluate programs and HR activities by tracking progress, expenditures, and outputs, preparing status and performance reports. Collaborate with program managers on performance reporting and liaise with relevant parties on planning instruments. Draft program/project summaries, coordinate review and clearance processes, and manage publication logistics. Serve as a focal point for coordinating HR and program implementation activities, liaising with diverse units to resolve issues related to recruitment, staffing, travel, procurement, and payments. Maintain files and databases, generate reports, and prepare background materials. Draft correspondence and communications for inter-agency coordination. Support data analysis and the preparation of presentations and visualizations. Provide guidance and support for recruitment and staffing processes. Assist with data collection, analysis, and report preparation for information sharing and decision-making. Update information materials and perform other related duties.
Work Experience
A minimum of seven years of experience in human resources, program/project administration, or administrative services is required, with at least three years supporting non-staff recruitment and administration. Two years of experience preparing HR/workforce reports using personnel data is also required. Experience with an ERP system (e.g., Umoja, SAP) is mandatory. Experience with UN HR policies and procedures, PeopleSoft-based systems, and data analytics is desirable.
Skills
Professionalism, Communication, Planning & Organizing, Data analysis, Report preparation, HR program administration, Project management support, Inter-agency coordination, Attention to detail, Problem-solving.