Rations Assistant
Organizational Context
The United Nations Support Office in Haiti (UNSOH) requires a Rations Assistant to support the Rations Unit in Port-au-Prince. This role is crucial for ensuring the smooth operation of ration supply, compliance with UN procedures, and maintaining food safety standards within the mission's operational area.
Job Purpose
The Rations Assistant will provide essential support to the Rations Unit in Port-au-Prince, focusing on the meticulous verification of ration documentation, monitoring of food storage conditions, and ensuring compliance with contractual and quality assurance requirements. This role directly contributes to the uninterrupted supply of food rations, upholding UN standards for safety and accountability. The assistant will play a key part in maintaining accurate inventory records, coordinating with supply chain actors, and ensuring that all operations adhere to established procedures and performance indicators, thereby supporting the overall mission objectives in Haiti.
Responsibilities
The Rations Assistant is responsible for reviewing and verifying ration container documentation, including delivery notes and invoices, to ensure compliance with contractual obligations and quality standards. This includes inspecting and recording temperature logs for ambient, chilled, and frozen food rations across all storage facilities. The role involves witnessing the disposal of rejected food items, ensuring proper procedures are followed and documented for transparency and accountability. Additionally, the assistant will conduct weekly hygiene inspections at cafeterias and bi-weekly inspections at contingent premises to assess adherence to food safety, sanitation, and proper handling practices. The position also entails supporting rations reporting, data entry, and coordination, including the use of eRMS systems, and assisting with stock monitoring and inventory control using FIFO/LIFO principles.
Work Experience
A minimum of three years of progressive experience in supply chain, inventory management, or the food industry is required for candidates with a diploma. Candidates with a first-level university degree or higher require at least one year of relevant experience. Experience in project/contract management or administration is desirable.
Skills
Documentation review and verification, temperature monitoring, food storage management, waste management, hygiene and sanitation inspections, reporting and data entry, inventory control, contractor coordination, knowledge of food safety standards (GHP, HACCP principles), familiarity with eRMS systems, working knowledge of English, and desirable knowledge of French.