Language and Desktop Publishing Assistant
Organizational Context
This role is within the Strategic Communications Section of the Department of Political and Peacebuilding Affairs-Department of Peace Operations Shared Structure. The incumbent reports to the Chief of Unit. DPPA focuses on preventing and resolving conflict through political solutions, while DPO directs UN peacekeeping operations globally, liaising with the Security Council and contributors. The department integrates UN, governmental, and non-governmental efforts in peacekeeping.
Job Purpose
The Language and Desktop Publishing Assistant is responsible for performing essential desktop publishing and proofreading functions in English and French to support the Strategic Communications Section. This includes formatting documents, social media, and website content, and ensuring accuracy by checking successive versions of edited and translated materials. The role assists Public Information Officers in managing workflow, ensuring smooth electronic transmission of content, and compiling final documents. Additionally, the assistant aligns bi-texts for translation memory improvement, inputs and analyzes data from field missions for reporting, and provides general office support. The position also involves cross-assignments for language support and translation, contributing to the effective use of language technologies and tools.
Responsibilities
Perform desktop publishing for documents, social media, and website content in English and French, incorporating corrections and formatting according to guidelines. Conduct proofreading by comparing successive versions of edited and translated documents and digital content. Assist Public Information Officers with work planning, distribution, and monitoring progress from field missions, ensuring efficient electronic transmission and processing of documentation. Compile and scope final documents against submissions and align bi-texts to enhance translation memories. Undertake modified desktop publishing tasks as developed through workflow reviews. Input data from field missions into databases, assist in data analysis, and prepare presentations and reports. Provide office support, handle queries, maintain records, and perform other related duties as required. Engage in cross-assignments for language support and translation between English and French, utilizing and learning new language technologies.
Work Experience
A minimum of three years of experience in desktop publishing or a related field is required. This includes draft typing, copy editing, translating, proofreading, and creating typographical layouts. Experience managing professional digital and social media accounts at an international level is also required. Experience producing digital material for multiple platforms and working with senior leadership offices is necessary. Experience in data analysis and preparing presentations is desirable.
Skills
Proficiency in desktop publishing and editorial practices. Strong communication skills in English and French. Ability to organize and plan effectively. Knowledge of UN structure and terminology. Experience with language technologies and tools. Ability to work under pressure and meet deadlines.