Programme Management Assistant
Organizational Context
The United Nations Joint Staff Pension Fund (UNJSPF) provides retirement, death, and disability benefits to UN staff and other member organizations. Administering benefits for over 90,000 beneficiaries globally, the Fund operates across New York, Geneva, Nairobi, and Bangkok. This Programme Management Assistant role is within the Pension Administration Risk Management Unit in New York, focusing on the implementation and operation of risk management and internal control frameworks.
Job Purpose
The Programme Management Assistant provides comprehensive support for the planning, management, and implementation of risk management, internal control, and audit coordination activities within the UNJSPF Pension Administration. This role involves researching, analyzing, and presenting data to identify trends and insights, assisting in the coordination of project planning, and ensuring compliance with guidelines. The position acts as a key liaison for coordinating and monitoring implementation activities, resolving issues, and maintaining essential documentation and databases. The assistant will also contribute to reporting, knowledge management, and the upkeep of unit systems and information materials, supporting the Chief of the Risk Management Unit in achieving departmental objectives.
Responsibilities
Provide full support in planning, program management, and implementation for risk management, internal control, and audit coordination activities. Research, analyze, and summarize data on programs and projects, identifying trends and insights. Assist in coordinating program/project planning, monitoring progress, and ensuring timely document submission. Review and revise submissions for compliance with objectives, identifying and resolving issues. Collaborate with managers on risk and control reporting, liaising with stakeholders on data interpretation and reporting requirements. Draft program/project summaries, reports, and correspondence, managing review and clearance processes. Serve as a focal point for coordinating and monitoring implementation activities, liaising with organizational units to resolve issues. Maintain files, databases, and generate reports, statistical tables, and background materials. Provide secretariat services for working groups, including drafting agendas, minutes, and monitoring follow-up actions. Offer guidance and training to staff on unit initiatives. Assist in data collection, analysis, presentation, and updating information materials and unit systems.
Work Experience
A minimum of seven years of experience in programme or project administration, risk management, audit, project management, or IT is required. This is reduced to five years with a first-level university degree. Excellent communication skills are essential. Experience in Pension Fund administration or the Financial Services Industry, and in business intelligence or data analytics, is desirable.
Skills
Professionalism, Communication, Accountability, Data analysis, Information management, Programme/project administration, Risk management, Internal control, Reporting, Secretariat support.