Programme Management Assistant
Organizational Context
The Programme Management Assistant role is within the Programme Management Unit of the Division for Sustainable Development Goals (DSDG) in the UN Secretariat's Department of Economic and Social Affairs (DESA). DSDG serves as the global secretariat for the Sustainable Development Goals (SDGs), supporting Member States in implementing the 2030 Agenda through policy analysis, capacity development, and partnerships.
Job Purpose
The Programme Management Assistant provides crucial support to the United Nations Regional Centre for the Sustainable Development Goals for Central Asia and Afghanistan, reporting to the Senior Programme Management Officer. This role is instrumental in facilitating the planning and implementation of SDG initiatives. The assistant will research, analyze, and present data, assist in coordinating project planning and budget proposals, and monitor project progress. Key contributions include ensuring project documents are complete, budgets are managed effectively, and performance reporting is accurate. The position also involves liaising with various units to expedite project activities, manage administrative tasks, and maintain project documentation, ultimately contributing to the efficient execution of sustainable development goals in the region.
Responsibilities
Provide assistance in planning and implementing activities for the UN Regional Centre for SDGs in Central Asia and Afghanistan. Research, compile, analyze, and present program/project data. Coordinate program/project planning and preparation, monitor proposals, and ensure timely submission of project documents. Assist in preparing and analyzing budget proposals, interpreting guidelines, and reviewing submissions. Monitor and evaluate programs/projects, track data, conduct status reviews, and report on budget revisions and expenditures. Collaborate with project managers on performance reporting and liaise with stakeholders on program activities and reporting requirements. Draft program/project summaries and coordinate their clearance and publication. Serve as a focal point for coordinating and monitoring project implementation activities, including administrative actions and resolving issues related to personnel, travel, payments, and procurement. Maintain files and databases, generate reports, and draft correspondence related to program administration. Provide guidance to junior staff and assist with data analysis and presentation for knowledge management and decision-making. Update information materials and perform other assigned duties.
Work Experience
A minimum of seven years of experience in programme or project administration, technical cooperation, or a related field is required. Experience with ERP systems (e.g., SAP, Umoja) for processing travel, purchase orders, and contracts is necessary. Experience in organizing international conferences/events and supporting recruitment is also required. Experience in monitoring and reporting on project implementation is desirable, as is one year or more of experience in data analytics.
Skills
Professionalism, Teamwork, Planning & Organizing, data analysis, research, communication, administrative support, budget management, project coordination, reporting, problem-solving, attention to detail.