Project Support Consultant (Archives, Digitization, and Research)
Organizational Context
The United Nations Relief and Works Agency for Palestine Refugees in the Near East (UNRWA) is seeking a Project Support Consultant for its Relief and Social Services Department in Amman, Jordan. This role provides essential day-to-day coordination, administrative, and documentation support for the Digital Archive Initiative, ensuring efficient project implementation and timely information flow to management.
Job Purpose
The Project Support Consultant is responsible for providing comprehensive coordination, administrative, and documentation support for the UNRWA Digital Archive Initiative. This involves meticulous organization of meetings, accurate minute-taking, diligent tracking of action points and project progress against timelines and deliverables. The role ensures that project information is current and accessible, facilitates effective communication among diverse stakeholders including internal teams, consultants, and vendors, and prepares regular progress reports and presentations. Ultimately, the consultant's contribution is vital for the smooth execution of the initiative, ensuring that deadlines are met and management is consistently informed of implementation status and any emerging issues.
Responsibilities
Coordinate all project meetings, including scheduling, agenda preparation, material distribution, and logistical arrangements. Document key discussions, decisions, action items, assigned responsibilities, and deadlines through comprehensive meeting minutes. Maintain and update action trackers, actively following up with project teams, consultants, vendors, and other stakeholders to ensure timely completion of outstanding tasks. Monitor project progress against work plans, timelines, milestones, and deliverables, promptly identifying and reporting any delays or issues. Prepare regular project updates, progress summaries, briefing notes, and presentations for management and stakeholders. Facilitate coordination and communication among RSSD colleagues, archive and research teams, consultants, vendors, service providers, and other project stakeholders. Support the organization of stakeholder consultations, workshops, project reviews, and other project-related events. Provide additional project coordination, documentation, and administrative support as required for the initiative.
Work Experience
A minimum of two years of relevant experience in project coordination, support, administration, or operations is required, including at least one year of international experience. Experience in organizing meetings, preparing minutes, tracking actions, and managing deliverables is essential. Proficiency in preparing progress updates, presentations, and reports, along with experience coordinating with multiple stakeholders, is also required. Experience with archive, digitization, or research projects is desirable.
Skills
Project coordination, Administrative support, Documentation, Meeting organization and minute-taking, Action tracking and follow-up, Progress monitoring, Reporting and presentation preparation, Stakeholder coordination, Communication, Information management.