Supply Officer
Organizational Context
This Supply Officer position is within the United Nations Assistance Mission in Afghanistan (UNAMA), based in Kabul. The role reports to the Chief, Centralized Warehousing, and is integral to the mission's logistical operations and resource management.
Job Purpose
The Supply Officer is responsible for managing inventory and storage, ensuring warehouse operations meet Key Performance Indicators (KPIs). This includes conducting inventory analysis, advising technical units, and overseeing cycle counting and physical inventory. The role involves planning and forecasting organizational requirements for machinery, equipment, tools, materials, services, supplies, food aid, and utilities. It also initiates procurement, maintenance, and disposal actions, conducts market research, reviews best practices in contract development, and ensures efficient resource utilization through technical surveys. Furthermore, the position is responsible for maintaining accurate accounting, reporting, and internal control systems, analyzing performance reports, managing field supply delivery, preparing Receiving and Inspection reports, and providing guidance or supervision to junior staff.
Responsibilities
Key responsibilities include comprehensive inventory and storage management, including analysis, advising technical units, and conducting cycle and physical counts. The role ensures warehouse operations meet KPIs and involves planning and forecasting organizational needs for various resources, from equipment to food aid. Actions related to procurement, maintenance, and disposal of items are initiated. Market research and adaptation of best practices in contract development are undertaken. Mission requirements are established and fulfilled, with efficient resource use ensured through technical surveys. The position maintains accurate accounting, reporting, and internal control systems, analyzes performance reports, and implements remedial actions. Management of field supply delivery operations, preparation of Receiving and Inspection reports, and supervision of junior staff are also key duties.
Work Experience
A minimum of ten years of progressive experience in supply services, inventory and asset management, logistics, engineering, or project management is required. Advanced working skills in SAP ERP (Umoja ECC) and Umoja Business Analytics (BA) are also necessary. Experience in inventory management projects, including physical inventory reconciliation and GL account reconciliation, is desirable.
Skills
Professionalism, Planning and Organizing, Accountability, Inventory Management, Storage Management, Logistics, Procurement, Contract Development, Resource Management, SAP ERP, Umoja Business Analytics.