Senior Programme Management Assistant
Organizational Context
The Economic Commission for Latin America and the Caribbean (ECLAC), a regional commission of the United Nations, focuses on contributing to the economic and social development of Latin America and the Caribbean. This role is situated within the Programme, Planning and Operations Division, supporting the design, monitoring, and evaluation of public policies and providing advisory services.
Job Purpose
The Senior Programme Management Assistant provides comprehensive support across all phases of the programme and project lifecycle, particularly for large and complex initiatives within the ECLAC. This role involves independently managing and implementing assistance, researching and analyzing project data, tracking legislative decisions, and ensuring compliance with guidelines. The incumbent will also assist with financial monitoring, budget forecasting, preparing reports, and coordinating implementation activities, acting as a key liaison to ensure projects proceed according to plan and resolve any arising issues. The position contributes to the effective execution of ECLAC's development-focused programs.
Responsibilities
Provide full-range programme and project management assistance throughout all project phases, handling complex initiatives with minimal supervision. Research, analyze, and summarize project-related data, identifying key issues and trends. Monitor legislative decisions impacting projects and update relevant databases. Review project submissions for compliance and objectives, identifying and resolving issues. Assist with financing modalities, clearances, and establishing monitoring systems. Draft budgets and forecasts, prepare monitoring checklists, and track budgetary commitments. Prepare periodic budget revisions and recommend resource allocations. Draft project newsletters, reports, and correspondence. Serve as a focal point for coordination and monitoring of implementation activities, participating in evaluations. Liaise with organizational units, process administrative actions, and resolve implementation issues, including personnel, travel, and procurement. Arrange for project closures, final budget revisions, and report distribution. May conduct field work for administrative and operational tasks. Establish and manage internal databases for project information. Assist with data collection, analysis, presentations, and report preparation for decision-making and knowledge management. Update information materials and perform other assigned duties.
Work Experience
A minimum of ten years of experience in programme or project administration, technical cooperation, or a related field is required. This requirement is reduced to eight years for candidates with a first-level university degree. Experience with an ERP system (e.g., SAP) is mandatory. Experience in an international organization, data analytics, and applying UN staff rules and regulations are desirable.
Skills
Professionalism, Communication, Accountability, Programme/Project Administration, Data Analysis, Financial Data Understanding, Database Design, Judgment, Resourcefulness, Interpersonal Skills, Reporting, Coordination, Monitoring, Budgeting, Problem-Solving.