Programme Management Assistant
Organizational Context
This Programme Management Assistant position is within the Department of Economic and Social Affairs (DESA), specifically in the Office of Intergovernmental Support and Coordination for Sustainable Development, Sustainable Development Policy and Review Branch. The role reports to the Chief of the Branch, contributing to the department's initiatives in sustainable development policy and review.
Job Purpose
The Programme Management Assistant provides crucial support for the planning and implementation of complex departmental program and project initiatives. This role involves researching, analyzing, and summarizing data related to sustainable development, including the High-Level Political Forum and Voluntary National Reviews. The incumbent will assist in monitoring and evaluating projects, managing budgets, and ensuring the accuracy of performance reports. Additionally, the assistant will serve as a liaison for report processing and publication, draft correspondence, manage administrative actions for project delivery, maintain electronic files and databases, and generate reports. The position also involves providing guidance to junior staff and assisting with data visualization and information material updates, all under the supervision of the Chief of Branch.
Responsibilities
The Programme Management Assistant supports planning and implementation for complex program and project initiatives. Key duties include researching, compiling, analyzing, and presenting data on sustainable development forums and national reviews. The role involves assisting with program/project monitoring and evaluation, tracking data such as budgets and resources, and identifying issues for follow-up. Responsibilities extend to preparing budget estimates, reporting on expenditures, and verifying fund availability. The assistant will collaborate with project managers on performance reporting, act as a focal point for report processing and publication with editors and translation services, and draft correspondence. They will coordinate administrative actions for project delivery, including personnel, travel, meetings, and payments. Maintaining electronic files, databases, and generating reports are also core functions, alongside providing guidance to junior staff and assisting with data visualization and web content.
Work Experience
A minimum of seven years of experience in programme or project administration, technical cooperation, or a related field is required. This requirement is reduced to five years for candidates holding a first-level university degree or higher. Experience in data analytics and supporting intergovernmental processes is desirable.
Skills
Proficiency in programme/project administration, implementation, and evaluation; technical cooperation, programming, and budgeting. Ability to analyze, model, and interpret data. Strong teamwork and collaboration skills. Excellent planning and organizational abilities, including time management and risk assessment.