Procurement Assistant
Organizational Context
This Procurement Assistant position is within the United Nations Interim Security Force for Abyei (UNISFA) in Abyei. The role reports directly to the Chief of Unit, Procurement, providing essential support to the Procurement Unit's operations and contributing to the acquisition of goods and services for the mission.
Job Purpose
The Procurement Assistant provides critical procurement, logistical, and administrative support to Procurement Officers within UNISFA. This role involves managing purchasing requests, identifying vendors and funding, monitoring requisitions, and ensuring timely delivery of goods and services. The incumbent will also assist in producing tender documents, preparing bid abstracts, finalizing purchase orders, and maintaining procurement databases. By supporting complex purchasing operations and ensuring compliance, the role directly contributes to the efficient functioning of the mission's supply chain and operational readiness.
Responsibilities
The Procurement Assistant supports Procurement Officers by providing procurement, logistical, and administrative assistance for acquiring goods and services. Key duties include reviewing and prioritizing purchasing requests, verifying vendor and funding availability, and monitoring requisition status to ensure timely deliveries. The role involves coordinating shipments, inspecting deliverables, and preparing tender documents such as Invitations to Bids and Requests for Proposals. Additionally, the incumbent will compile bid abstracts, finalize purchase orders and contracts for approval, and assist in higher-value purchasing operations. Maintaining procurement databases, tracking contractual agreements, and drafting routine correspondence are also core responsibilities, ensuring efficient and compliant procurement processes.
Work Experience
A minimum of five years of progressive experience in procurement, administrative services, or a related field is required. Experience working within an international organization and with an Enterprise Resource Planning (ERP) system is desirable.
Skills
Professionalism, Teamwork, Planning and Organizing, Procurement, Logistics, Administrative Support, Vendor Management, Contract Management, Data Management, Communication.