Senior Programme Management Assistant
Organizational Context
The United Nations Environment Programme (UNEP) is the leading global environmental authority, setting the environmental agenda and promoting sustainable development within the UN system. The Ecosystems Division focuses on conservation and restoration. This role supports the Nature Frameworks Support Unit (NFSU) in Nairobi, which assists countries with commitments under various environmental agreements and manages GEF-funded projects.
Job Purpose
This role provides comprehensive programme and project management assistance within the Nature Frameworks Support Unit (NFSU) of UNEP's Ecosystems Division. The incumbent will support the Unit's work in assisting countries with their commitments to Multilateral Environmental Agreements (MEAs) like the CBD and UNCCD, and in managing GEF-funded projects related to the Nagoya Protocol and Cartagena Protocol. The position involves coordinating activities, tracking progress, preparing documentation, and liaising with stakeholders to ensure the effective implementation of projects and initiatives aimed at achieving biodiversity conservation and sustainable ecosystem management goals. The role is crucial for the operational efficiency of the Unit and its contribution to UNEP's mandate.
Responsibilities
Provide full programme/project management and implementation assistance across all project phases, including drafting agreements and contributions. Research, compile, analyze, and present program data, highlighting key issues and trends. Track legislative decisions affecting projects and manage relevant databases. Review project submissions for compliance and identify issues for resolution. Prepare newsletters and draft various project-related documents and correspondence. Serve as a focal point for coordinating and monitoring implementation activities, and participate in project evaluations. Arrange for project closures, including budget revisions and final reporting. Provide secretariat support for committees and task forces, including drafting agendas and minutes. Establish and manage databases for project information. Assist with data analysis, presentation, and reporting for knowledge management and decision-making. Support budget and finance activities, including work program development, monitoring financial implementation, and preparing budget revisions. Assist with human resource administration, including personnel actions and staff support. Administer contracts with external service providers, audit invoices, and process payments. Process necessary UNEP forms and permissions for staff.
Work Experience
A minimum of ten years of experience in programme or project administration, technical cooperation, or a related area is required (eight years with a university degree). Experience with ERP systems like Umoja is mandatory. Experience with UN staff rules, MEAs, GEF, or within the UN common system is desirable.
Skills
Professionalism, Teamwork, Planning & Organizing, data analysis, financial data analysis, database management, judgment, discretion, resourcefulness, communication, gender equality commitment.