Programme Management Assistant
Organizational Context
This role is within the Business Relationship Management (BRM) team of the Enterprise Programme Management Section, Office of Information and Communications Technology (OICT) at the UN Secretariat. BRM acts as a strategic link between OICT and UN entities, aligning ICT solutions with business needs. OICT drives the digital transformation of the Organization.
Job Purpose
The Programme Assistant provides crucial administrative and programmatic support to the Business Relationship Management (BRM) team, reporting to the P4 Information Systems Officer. This role is integral to the planning, implementation, and monitoring of ICT solutions and digital transformation initiatives within the UN Secretariat. The assistant will support operational objectives, manage project documentation, and facilitate communication between OICT and various UN entities. By ensuring efficient coordination of administrative actions, procurement processes, and financial tracking, the role directly contributes to the successful delivery of OICT's mandate to enable a secure, reliable, and innovative technological future for the Organization.
Responsibilities
Provide comprehensive support for mission planning, implementation, and operational objectives. Conduct research, analyze, and present data on programmes and projects. Coordinate programme and project planning, monitor proposals, and ensure timely submission of project documents. Assist with purchase orders, contract approvals, and processing procurement requests, ensuring compliance and funding availability. Monitor mission deployment, track programme/project data, analyze expenditures, and manage budget revisions. Collaborate with programme managers on performance reporting and liaise with relevant parties on project activities. Oversee ICT contractual processes, asset management, inventory, and financial data, ensuring compliance with OICT standards. Serve as a focal point for administrative actions, liaising with diverse units to resolve issues related to ICT program implementation, including personnel recruitment and travel arrangements. Maintain files and databases, generate reports, and draft correspondence. Provide guidance to junior staff and assist with data analysis and presentation for knowledge management and decision-making.
Work Experience
A minimum of seven years of experience in administration, procurement, finance, or contract management is required. This is reduced to five years for candidates with a first-level university degree. Experience with ERP systems like SAP is mandatory. Experience in ICT procurement, recruitment, and contract management, as well as supporting startup operations, is desirable.
Skills
Professionalism, communication, client orientation, data analysis, modeling, interpretation, research, problem-solving, attention to detail, organizational skills, and proficiency in ERP systems.