INTERN - Archives, information and Records Management
Organizational Context
The United Nations Secretariat in The Hague, Netherlands, seeks an intern for the Information and Communications Technology Division. This role operates within the Archives, Information and Records Management section, supporting the Head of Archives, Indexing and Distribution Division. The internship offers a 3-6 month duration.
Job Purpose
The intern will support the Archives, Information and Records Management section by reviewing and processing archival files, including digitization of historic records. Key contributions include assisting in the preparation and improvement of archival inventories, finding aids, and file descriptions. The role involves standardizing metadata in various records management systems and applying quality control to digital records to ensure accuracy and proper classification. Additionally, the intern will help prepare reference information for the PCIJ collections and handle records according to preservation and security requirements, contributing to the overall integrity and accessibility of the archives.
Responsibilities
Review and identify contents, dates, creators, subjects, and relationships of archival files. Process physical records, including digitization of historic and fragile materials. Assist in preparing and improving archival inventories, finding aids, and file descriptions. Enter, review, and standardize metadata within archival inventories, SharePoint, and other records management systems. Apply quality control to digital records, identifying duplicates, incomplete files, or misclassifications, and ensuring metadata accuracy. Support the review of records transferred from organizational divisions. Handle all records in compliance with confidentiality, security, and preservation requirements. Contribute to appraisal decisions for physical and digital records and prepare progress reports.
Work Experience
No specific work experience is explicitly required for this internship. However, demonstrated knowledge in information, archives, and records management is necessary. Familiarity with standard office software applications is expected, with particular desirability for experience with SharePoint, Microsoft Word, Microsoft PowerPoint, and Microsoft Teams.
Skills
Archival file review and identification, physical records processing, digitization, metadata entry and standardization, quality control of digital records, preparation of archival inventories and finding aids, records management systems (SharePoint desirable), standard office software proficiency (Microsoft Word, PowerPoint, Teams desirable), confidentiality, security, and preservation awareness, communication (English/French proficiency).