Programme Management Assistant
Organizational Context
This role is within the Peacekeeping-Intelligence Coordination Team (PICT) of the Department of Peace Operations (DPO) at the UN Secretariat. PICT oversees intelligence policy and coordination for peacekeeping missions. DPO provides executive direction for UN peacekeeping operations globally, engaging with the Security Council, contributors, and conflict parties to implement mandates and integrate efforts.
Job Purpose
The Programme Management Assistant supports the planning and implementation of activities for the Peacekeeping-Intelligence Coordination Team (PICT), including the Peacekeeping-Intelligence Academy. This involves researching, analyzing, and presenting data on programs and projects. The role assists in coordinating project planning, budget proposals, and monitoring progress, ensuring compliance with guidelines and timely submission of documents. The Assistant acts as a liaison for project implementation, managing administrative actions, and resolving issues related to personnel, travel, and procurement. Additionally, the role involves maintaining records, generating reports, drafting correspondence, and providing guidance to junior staff, contributing to the efficient operation of PICT.
Responsibilities
Provide assistance in planning and implementing activities for the Peacekeeping-Intelligence Coordination Team (PICT) and the Peacekeeping-Intelligence Academy. Research, compile, analyze, and present program and project data. Coordinate program and project planning, monitor proposals, and ensure timely submission of project documents. Assist in preparing and analyzing budget proposals, interpreting guidelines, and reviewing submissions. Monitor and evaluate programs and projects, track data, conduct status reviews, and report on budget revisions and expenditures. Collaborate with program managers on performance reporting and liaise with parties on planning instruments. Serve as a focal point for coordinating and expediting program/project implementation, managing administrative actions, and resolving related issues. Maintain files and databases, generate reports, and draft correspondence. Provide guidance and training to new staff.
Work Experience
A minimum of seven years of experience in programme or project administration, technical cooperation, or a related area is required. This is reduced to five years with a first-level university degree. Two years of experience providing programme assistance in peace operations or a comparable international organization is required. Experience with Peacekeeping-Intelligence systems, managing multiple extra-budgetary funds, and ERP systems like UMOJA is required. Experience in a military or police environment is desirable.
Skills
Professionalism, Teamwork, Planning and Organizing, research, data analysis, budget management, project coordination, communication, problem-solving, attention to detail, and ability to work under pressure.