Programme Management Assistant
Organizational Context
The Department of Operational Support (DOS) provides end-to-end operational support to UN entities. The Regional Service Centre in Entebbe (RSCE) offers efficient, client-oriented services including HR, finance, logistics, and ICT. This role is within the UNCAP Unit of the RFTS at RSCE, supporting peace operations.
Job Purpose
The Programme Management Assistant supports the planning, implementation, and coordination of UNCAP Programme and project initiatives, focusing on assigned courses. This involves managing programme documents, ensuring timely approvals, and maintaining computerized systems. The role also entails researching and analyzing programme data, assisting with budget proposals and monitoring, and collaborating with programme managers on performance reporting. A key function is serving as a focal point for coordinating and expediting programme implementation activities, liaising with various units to manage administrative actions, travel, training logistics, payments, and procurement. The position contributes to the effective delivery of training and support services for peace operations.
Responsibilities
Provide assistance in planning and implementing UNCAP Programme and project initiatives, including course preparation, delivery, and coordination with instructors and subject-matter experts. Manage timely submission and review of programme documents, ensuring approvals and system entries. Research, compile, analyze, and present data on UNCAP programmes, projects, and courses. Assist in coordinating programme planning, monitoring project proposals, and elaborating training programs. Support budget preparation and analysis, review submissions, and prepare reports. Monitor and evaluate programmes/projects, track data, analyze expenditures, and prepare budget revisions. Collaborate with programme managers on performance reporting and liaise with parties on programme activities. Act as a focal point for coordinating and expediting programme implementation, managing administrative actions, travel, training, payments, and procurement. Maintain files and databases, generate reports, and draft correspondence. Coordinate logistical and administrative support for the Programme and UNCAP training visits. Assist in supervising support staff as required.
Work Experience
A minimum of seven years of progressively responsible experience in programme management, administration, or a related area is required. This is reduced to five years for candidates with a first-level degree or higher. Experience collaborating with partners on operational support issues within an international organization is also required. Proficiency in Microsoft Office Suite and Power BI is desirable.
Skills
Professionalism, Teamwork, Planning & Organizing, Programme/Project Administration, Budgeting, Data Analysis, Research, Communication, Interpersonal Skills, Time Management, Attention to Detail.