Conference Affairs Officer
Organizational Context
The United Nations Office at Nairobi (UNON) serves as the UN headquarters in Africa and the Secretary-General's representative office. It supports the implementation of UNEP, UN-Habitat, and the Resident Coordination System globally, alongside other UN offices in Kenya, by providing essential administrative, conference, and information services.
Job Purpose
This role is crucial for managing and coordinating conference services at UNON, ensuring the efficient planning, scheduling, and execution of meetings and conferences. The incumbent will advise on UN policies and practices for international conferences, review requirements, and oversee the preparation and implementation of the conference calendar and related budgets. Additionally, the position involves coordinating support services such as interpretation, documentation, procurement, travel, and IT, while also assisting in supervising the planning team and preparing statistical reports on conference services and resource mobilization.
Responsibilities
Conference Management: Initiate and coordinate conference services, including planning, scheduling, organizing, recruitment, venue assessment, and optimizing facilities. Advise secretariats and governments on UN conference policies and practices, especially for events away from headquarters. Review meeting requirements and entitlements for UN bodies, including documentation. Lead and coordinate the preparation and execution of the UNON conference calendar and its budget. General Administration: Implement, coordinate, and monitor conference support services, liaising with relevant functions for interpretation, documentation, procurement, travel, communications, and IT. Assist in supervising the meetings planning and coordination team, providing expertise on conference management and administration. Prepare statistical data and reports on services and resource mobilization for conferences.
Work Experience
A minimum of seven years of progressive experience in public relations, conference services, or international event/conference organization and management is required. Desirable: two years of experience in data analytics with report customization capabilities and knowledge of another UN official language.
Skills
Professionalism, Planning and Organization, Client Orientation, Conference Management, General Administration, Data Analytics.