Senior Programme Management Assistant
Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development globally. As the UN's focal point for urbanization, it collaborates with partners to create inclusive, safe, and resilient cities. This Fixed-Term Limited position is within the Climate Change and Urban Environment Section of the Global Solutions Division in Nairobi, supporting the Strategic Plan's delivery and mandate.
Job Purpose
This role provides essential programme and project management assistance throughout the project lifecycle, focusing on complex initiatives within the Climate Change and Urban Environment Section. The incumbent will support the Chief of Section by managing administrative processes, monitoring budgets, and analyzing financial data. Key contributions include tracking resolutions, drafting forecasts, preparing monitoring tools, and ensuring appropriate resource allocation. The position also involves collecting and analyzing data for reporting and decision-making, liaising with various units to facilitate project implementation, and managing administrative actions such as recruitment, travel, and procurement. The role is crucial for the effective delivery of the section's work programme and UN-Habitat's strategic objectives.
Responsibilities
Provide comprehensive programme and project management assistance across all project phases, particularly for large and complex initiatives, requiring minimal supervision. Conduct research and compile financial data for programmes and projects. Monitor resolutions and decisions impacting projects, identify issues, and propose solutions. Draft budget and cash flow forecasts, and develop monitoring tools for HR and administrative processes. Oversee budgetary commitments, verify financial transactions in UMOJA, prepare budget revisions, and reconcile accounts. Analyze financial implementation trends and provide recommendations. Collect, analyze, and present data for reporting, knowledge management, and decision-making. Coordinate with organizational units to initiate requests, prepare terms of reference, and process administrative actions, including recruitment, travel, payments, and procurement. Manage project closures, final budget revisions, and report distribution. Undertake field missions for administrative and operational tasks as needed.
Work Experience
A minimum of ten years of experience in collecting, analyzing, and presenting programme, operational, and financial data is required (reduced to eight years with a first-level university degree). Experience coordinating with diverse stakeholders and managing administrative processes (recruitment, procurement, travel, contracts) is essential. Experience monitoring grants or agreements is desirable.
Skills
Professionalism, Planning & Organizing, Accountability, Data analysis, Financial data management, Budget monitoring, Project administration, Communication, Problem-solving, Interpersonal skills, Microsoft Excel proficiency.