Project Assistant
Organizational Context
IOM, established in 1951, is a UN-related organization leading in migration matters. It collaborates with partners to promote humane and orderly migration, saving lives, protecting migrants, and facilitating regular pathways. The organization fosters an inclusive and supportive workplace to maximize migration's potential and strengthen support for people on the move.
Job Purpose
The Project Assistant provides essential administrative, operational, and coordination support for the EU Regional Support Protection Sensitive Migration Management Systems in the Western Balkans Phase IV project. Working under the Head of Office and Project Coordinator, this role is crucial for ensuring the effective implementation and monitoring of project activities. The incumbent will be responsible for a range of tasks aimed at facilitating project execution and ensuring smooth operations within the project framework, contributing directly to IOM's mission in the region.
Responsibilities
Assist in the implementation and monitoring of project activities, including retrieving, compiling, and summarizing project-related data. Monitor project budgets by verifying fund availability, obtaining necessary approvals, and updating financial information. Provide administrative coordination support, liaising with internal units and external parties to initiate requests, obtain clearances, and process administrative actions. Draft status reports, identify delivery shortfalls, and prepare correspondence, reports, and other documentation. Organize meetings, workshops, and training sessions, and respond to general information requests. Maintain project files and records, and perform other assigned duties.
Work Experience
Experience in liaising with governmental authorities, national/international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking. Prior experience in international humanitarian organizations or multi-cultural settings is advantageous.
Skills
Organizational and coordination skills, Drafting and reporting skills, Data management and analysis.