SVN2026/038 _Field Emergency Associate _G5 _CAP-HAITIEN
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency dedicated to promoting humane and orderly migration. It works with partners to save lives, protect people on the move, address displacement, and facilitate regular migration pathways. This role supports emergency programming in Haiti's Great North region, focusing on migrant protection and response to internal displacement.
Job Purpose
This role is designed to provide crucial administrative and logistical support for emergency programming within IOM's Great North region in Haiti. The incumbent will assist the Field Emergency Officer and Senior Emergency Coordinator in managing the day-to-day operations of satellite offices, ensuring efficient and compliant execution of emergency response activities. Key contributions include supporting administrative functions for migrant protection and internal displacement initiatives, facilitating smooth program implementation, and liaising with various stakeholders to ensure operational effectiveness and adherence to IOM procedures and donor requirements. The position is vital for the successful delivery of IOM's humanitarian assistance in a challenging environment.
Responsibilities
Coordinate daily administrative and logistics operations for satellite offices in the Great North, ensuring efficiency and compliance. Manage administrative processes within IOM systems, including purchase requests, goods receipts, invoices, and payment requests, proactively addressing bottlenecks. Provide administrative support for cash-based and in-kind assistance programs, ensuring adherence to financial rules and donor requirements. Facilitate administrative coordination with local authorities, partners, UN agencies, NGOs, and donors, including managing authorizations, access, and scheduling. Organize meetings, workshops, trainings, and field visits, arranging travel, accommodation, and security clearances. Maintain electronic and physical filing systems for audit and reporting purposes. Support HR processes such as recruitment and onboarding, and guide junior administrative staff. Perform other duties as required to support emergency programming.
Work Experience
Experience in administrative functions within IOM satellite offices is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience liaising with governmental authorities and international humanitarian organizations in a multicultural setting is advantageous. Strong attention to detail and organizational skills are necessary.
Skills
Ability to manage and coordinate administrative processes. Capacity to cooperate with Finance, HR, and Supply units. Proficiency in IOM procedures. Strong problem-solving and detail-oriented approach. Data entry and reporting capabilities.