Office Assistant (Driver)
Organizational Context
The International Organization for Migration (IOM) Country Office in Chile seeks an Office Assistant (Driver) based in Santiago. This role operates under the Chief of Mission and collaborates with Resources Management and Programs units. The position is crucial for providing general office support and essential driving services to the Mission in Chile.
Job Purpose
The Office Assistant (Driver) in the IOM Country Office, Santiago, Chile, is responsible for providing comprehensive office support and driving services. This role ensures the smooth operation of the Mission by managing administrative tasks and facilitating transportation needs. The incumbent will report to the Chief of Mission and work closely with various units, contributing to the overall efficiency and effectiveness of IOM's operations in Chile. The position requires a valid work permit and local driver's license, highlighting its operational importance within the country.
Responsibilities
The Office Assistant (Driver) will manage diverse administrative duties including drafting correspondence, managing documentation, and handling incoming calls and visitors. Key responsibilities involve data entry and retrieval, maintaining office files, and processing administrative transactions. The role also supports meeting and event organization, travel arrangements, and ensuring office supplies and equipment are maintained. A significant part of the role includes providing driver services, performing vehicle maintenance checks, and managing travel logs. Additional duties include airport transit assistance and other required tasks to support the Mission's operations.
Work Experience
Three years of relevant experience is required with a high school diploma, or one year of relevant professional experience with a Bachelor's degree. Prior experience with international organizations, NGOs, or government institutions in a multicultural environment is considered an advantage.
Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, E-mail). Strong organizational skills with attention to detail. Ability to maintain methodical paperwork. Discreet, client-oriented, patient, and eager to learn. Driving services and basic vehicle maintenance.