VN 105/2026 Programme Finance Associate
Organizational Context
The International Organization for Migration (IOM) in the Philippines seeks a Programme Finance Associate (G-5) in Manila. This role provides crucial financial and administrative support to globally implemented programmes within the Project Monitoring Unit (PMU). The position operates under the supervision of the National Project Monitoring Officer and Senior Project Monitoring Associate, focusing on monitoring, reporting, compliance, budgeting, and administrative functions.
Job Purpose
The Programme Finance Associate is responsible for delivering comprehensive financial and administrative support to globally implemented programmes managed by the Project Monitoring Unit (PMU). This involves ensuring accuracy and compliance in financial operations, including monitoring expenditures against budgets, reconciling travel loans, preparing financial reports, and validating invoices. The role contributes to the effective financial management and oversight of projects, supporting the Senior Project Monitoring Associate and National Project Monitoring Officer in maintaining financial integrity and facilitating smooth project implementation. By managing financial data, identifying discrepancies, and coordinating with field offices, the associate ensures adherence to budgetary guidelines and organizational procedures, ultimately supporting the achievement of programme objectives.
Responsibilities
Key duties include analyzing travel costs by reconciling system reports, identifying and resolving discrepancies, and coordinating with field offices. The associate prepares monthly reconciliation reports for travel loans, monitors project expenditures against approved budgets and guidelines, and follows up on unresolved issues. Responsibilities also encompass assisting with travel loan validation and invoicing, reviewing and validating loan amendments, and preparing debit/credit memos and manual invoices. The role supports annual proposal and budget revision processes, extracts technical reports for financial reviews, and provides procedural guidance to field offices on project financial practices. Additionally, the associate updates Work Instruction Manuals and performs other assigned duties.
Work Experience
Experience is required in accounting, financial analysis, monitoring, budgeting, or auditing. Experience in project monitoring and/or reconciliation is advantageous. Familiarity with accounting or ERP systems is also beneficial.
Skills
Proficiency in accounting principles, internal controls, and audit processes. Strong report writing and variance analysis skills. Effective communication in English. Advanced Microsoft Office skills. Good analytical and problem-solving abilities. Excellent organizational skills with the ability to manage multiple tasks under pressure.