Resources Management Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency dedicated to promoting humane and orderly migration. It works with governments and partners to save lives, protect migrants, resolve displacement issues, and facilitate legal migration pathways. The organization fosters an inclusive and supportive workplace to maximize the potential of migration.
Job Purpose
The Resources Management Associate in Kingston, Jamaica, under the supervision of the Head of Office and Resources Management Officer, is responsible for managing the resources management functions. This role supports financial, procurement, and human resources activities, ensuring compliance with IOM regulations and policies. The associate plays a key role in maintaining financial records, processing transactions, monitoring budgets, and assisting with reporting to ensure efficient operational support for the Country Office.
Responsibilities
Provide comprehensive support to the Resources Management Unit in financial, procurement, and human resources administration. Process and reconcile financial transactions, maintain financial records using the IOM ERP system, and monitor budget versus actual expenditures. Review payroll projectization, manage imprest accounts, and assist with monthly account closures and donor reporting. Maintain a systematic filing system for all RMU documents and ensure compliance with IOM's procurement guidelines for acquiring goods and services. Additionally, ensure the office asset inventory is up-to-date and manage travel authorizations and expense claims.
Work Experience
Required experience includes financial administration, encompassing financial management and budgeting. Experience in human resources, procurement, and logistics is also necessary. Proficiency in using an Enterprise Resource Planning (ERP) system is essential. Experience working within an international organization is considered an advantage.
Skills
High level of computer literacy. Ability to work effectively with national and international institutions. Skill in preparing clear and concise reports. Demonstrated ability to exercise sound judgment. Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage. Knowledge of SAP is highly desirable.