Supply Chain Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related agency focused on promoting humane and orderly migration. It collaborates with governments and NGOs to save lives, protect migrants, and facilitate regular migration pathways. This role operates under the supervision of the Resources Management Officer in Kingston, Jamaica, and the National Supply Chain Officer, coordinating with various IOM offices.
Job Purpose
The Supply Chain Associate's purpose is to manage and execute procurement and supply chain activities in alignment with IOM's mandate and operational needs. This role contributes to the efficient and effective delivery of IOM's programs by ensuring timely acquisition of goods and services, managing vendor relationships, and maintaining accurate records. The associate supports the overall mission of IOM by facilitating the movement of people and resources, driving solutions to displacement, and providing essential services to governments and migrants. The role is crucial for maintaining the integrity and operational capacity of IOM's presence in Jamaica.
Responsibilities
The Supply Chain Associate is responsible for managing the procurement process, including receiving and verifying requisitions, preparing tender documents, soliciting bids, and supporting bid evaluations. This includes preparing purchase orders and contracts, and confirming terms with selected suppliers. The role involves monitoring the status of requisitions and deliveries, coordinating with receiving units, and processing vendor invoices for timely payment. Maintaining accurate physical and electronic records of all procurement documentation is essential. The associate will also conduct market surveys to identify and evaluate potential suppliers, manage contractual agreements, and monitor office supplies and utility payments. Additionally, the role encompasses supply chain tasks related to property and asset management, warehousing, insurance, maintenance, transportation, and fleet operations. Providing guidance and training to junior staff is also a key responsibility.
Work Experience
Required experience includes procurement and logistics, working with vendors and service providers, and managing asset processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures, and experience working in an international organization, are considered advantageous.
Skills
High level of computer literacy. Ability to work with national and international institutions. Capacity to prepare clear and concise reports. Excellent communication and negotiation skills. Ability to establish realistic resource requirements to meet IOM needs.