Supply Chain Assistant
Organizational Context
Established in 1951, the International Organization for Migration (IOM) is a leading UN agency promoting humane and orderly migration. Working with partners, IOM saves lives, protects people on the move, and facilitates pathways for regular migration. This role, under the Chief of Mission in Kazakhstan, supports resource management functions.
Job Purpose
The Supply Chain Assistant is responsible for managing resource management functions within Kazakhstan, reporting to the Chief of Mission and the National Resources Management Officer. This role collaborates with relevant units at Headquarters and Administrative Centres. The purpose is to ensure efficient and compliant supply chain operations, contributing to IOM's mission of promoting humane and orderly migration. The assistant will handle procurement, logistics, asset management, and vendor relations, ensuring timely delivery of goods and services and accurate financial processing, thereby supporting the overall operational effectiveness of IOM in the region.
Responsibilities
The Supply Chain Assistant will manage procurement processes, including receiving and consolidating requisitions, verifying compliance, and preparing tender documents. Responsibilities include soliciting bids, preparing bid analysis, and confirming terms with selected suppliers. The role involves monitoring delivery status, coordinating with receiving units, and processing vendor invoices for timely payment. Maintaining accurate physical and electronic records of all procurement documentation is essential. The assistant will also conduct market surveys to identify and evaluate potential suppliers, manage contractual agreements, and monitor office supplies. Additional duties include performing supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation, as well as supporting meeting organization and providing guidance on procurement procedures.
Work Experience
Required experience includes procurement and logistics, working with vendors and service providers, and managing asset processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures, and working in an international organization, are considered advantageous.
Skills
High level of computer literacy; ability to work with national and international institutions; ability to prepare clear and concise reports; excellent communication and negotiation skills; ability to establish realistic resource requirements.