Grants, CBI, & Compliance Assistant
Organizational Context
Established in 1951, the International Organization for Migration (IOM) is a UN-related organization dedicated to promoting humane and orderly migration. As the leading UN agency in migration, IOM collaborates with governmental, intergovernmental, and non-governmental partners, providing services and advice to governments and migrants worldwide.
Job Purpose
This role supports IOM's mission by assisting in the implementation and monitoring of project activities related to grants, compliance, and internal controls. The position contributes to ensuring the efficient and effective delivery of IOM's services and advice to governments and migrants. By managing administrative processes, compiling data, and drafting reports, the assistant plays a crucial part in maintaining operational integrity and supporting the organization's commitment to humane and orderly migration. The role helps harness the full potential of migration for the benefit of all.
Responsibilities
Assist in the implementation and monitoring of project activities, including retrieving, compiling, summarizing, and presenting data. Monitor implementing partners' proposals, work plans, and budgets, verifying fund availability and updating financial information. Support administrative coordination with the legal department and external parties, initiating requests, obtaining clearances, and processing administrative actions. Draft status reports, identify delivery shortfalls, and bring them to the supervisor's attention. Prepare correspondence, reports, briefing notes, and other documentation. Organize meetings, workshops, and training sessions. Respond to general information requests and maintain files and records.
Work Experience
Experience is required in liaising with governmental authorities, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is also necessary. Prior experience in a multicultural setting with international humanitarian organizations is advantageous.
Skills
Familiarity with migration and related subject areas. Knowledge of UN and bilateral donor programming. Proficiency in office software packages, spreadsheets, and data analysis. Experience with SharePoint page creation and maintenance. Excellent writing and communication skills. Fluency in English (oral and written).