Project Assistant
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading inter-governmental organization dedicated to promoting humane and orderly migration. Working with governmental and non-governmental partners, IOM provides services and advice to governments and migrants, aiming to save lives, protect people on the move, and facilitate pathways for regular migration. This role supports a project focused on stabilization and recovery in Thailand's eastern border areas.
Job Purpose
The Project Assistant will support the field-level implementation, coordination, and monitoring of activities for the project "Advancing Stabilization, Recovery and Resilience in Thailand’s Eastern Border Areas." This project focuses on community enhancement, skills development, and economic recovery in targeted provinces, working in close coordination with national, provincial, and local authorities. The role is crucial for facilitating the effective and timely delivery of project activities by supporting field-level coordination, community engagement, implementation monitoring, and operational follow-up. The position contributes to IOM's mission of promoting humane migration and supporting vulnerable populations.
Responsibilities
Assist in the implementation and monitoring of project activities, including retrieving, compiling, and summarizing project-related information and data. Monitor project budgets by verifying fund availability, obtaining necessary approvals, and updating budget information. Provide administrative support for project implementation, liaising with internal units and external parties to initiate requests, obtain clearances, and process actions. Draft status reports, identify delivery shortfalls, and prepare correspondence, reports, briefing notes, and other documentation. Organize meetings, workshops, and training sessions. Respond to general information requests and maintain project files and records. Perform other relevant duties as assigned by supervisors.
Work Experience
Experience is required in liaising with governmental authorities, international institutions, UN agencies, and NGOs. Experience working with vulnerable groups such as migrants, refugees, and victims of trafficking is also necessary. Prior work experience in a multicultural setting with international humanitarian organizations or government institutions is considered an advantage.
Skills
Good organizational, coordination, interpersonal, and communication skills. Ability to support field-level activities, community consultations, and site visits. Monitoring and documentation skills for collecting field information and preparing progress updates. Drafting skills for reports and project documentation. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint). Ability to work independently and collaboratively in a multicultural team, including willingness to travel to field locations.