Finance Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency promoting humane and orderly migration. It works with partners to save lives, protect people on the move, and facilitate regular migration pathways. The Finance Associate role supports the IOM Country Office in Tunisia, reporting to the Chief of Mission and National RMO, and collaborating with HQ and Administrative Centres.
Job Purpose
The Finance Associate is responsible for supporting the finance functions of the IOM Country Office in Tunisia. This involves assisting in the management of financial resources, including monitoring and controlling assets, reserves, funds, and supplies in compliance with IOM regulations. The role also supports budget preparation and revisions, payroll processing, and vendor payments. The Finance Associate provides guidance on financial matters, prepares financial reports, and manages the office's petty cash. This position is crucial for ensuring the efficient and compliant financial operations of the Tunisia Country Office, contributing to the overall mission of supporting people on the move.
Responsibilities
Assist in managing financial resources, including monitoring and controlling assets, reserves, funds, and supplies according to IOM rules. Support the preparation of annual budget submissions and revisions, estimating costs for staff, rent, utilities, equipment, and services. Extract and input financial data into accounting systems. Provide guidance on accounting, budget, and financial issues. Assist in payroll processing by validating monthly results. Review payment requests and purchases, verifying authorization and supporting documentation. Create and manage vendor accounts, verifying claims for accuracy and compliance with IOM policies. Perform claim verifications against documentation to ensure proper authorization and delivery of goods/services. Assist in preparing various financial, accounting, and statistical reports. Provide support to staff for travel and expense claims. Ensure proper completion and filing of all accounting documents. Manage the office's petty cash.
Work Experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Experience with ERP Oracle is a distinct advantage. Prior work experience in a multicultural setting with international humanitarian organizations or government institutions is beneficial. Key attributes include attention to detail, methodical organization, discretion, client orientation, patience, and a willingness to learn.
Skills
Good knowledge of financial rules, procedures, internal controls, accounting, and budget monitoring. Ability to review financial data, identify discrepancies, and follow up on corrections. Proficiency in Microsoft Excel, Word, and Outlook. Strong attention to detail, accuracy, and organizational skills. Ability to communicate financial requirements clearly and provide effective support. Knowledge of IPSAS is an advantage.