Supply Chain Associate
Organizational Context
IOM, established in 1951, is a leading UN agency dedicated to promoting humane and orderly migration. It collaborates with governments and partners to save lives, protect people on the move, and facilitate regular migration pathways. The organization fosters an inclusive and supportive workplace to maximize the potential of migration.
Job Purpose
This role supports the procurement and logistics functions for IOM's Country Office in Sudan and the African Development Bank-funded Sudan Integrated Social Sector Infrastructure Rehabilitation Project (SISSIRP). The position operates under the supervision of the Supply Chain Officer, with coordination from the Head of Resources Management, the AFDB Programme Manager, Deputy Chief of Mission/Head of Programmes, the Regional Office for MENA, and relevant Headquarters units. The purpose is to ensure efficient and effective supply chain operations, contributing to the successful implementation of IOM's projects and programs in Sudan.
Responsibilities
The role involves managing the end-to-end procurement process, including receiving and verifying requisitions, preparing tender documents, soliciting bids, and conducting bid analysis. It requires coordinating with selected suppliers, confirming terms, and preparing purchase orders or contracts. The position monitors the delivery of goods and services, verifies deliveries, and processes vendor invoices for timely payment. Maintaining accurate physical and electronic procurement records, conducting market surveys to identify new suppliers, and managing contractual agreements are key duties. The role also includes providing procurement guidance to staff, performing supply chain tasks related to asset management, warehousing, and transportation, and coordinating fleet operations. Additionally, it involves training and mentoring junior supply chain staff.
Work Experience
Required experience includes procurement and logistics, working with vendors and service providers, and managing asset processes. Experience with IOM/UN Procurement and Logistics Rules and Procedures, and working in an international organization, are considered advantageous.
Skills
High level of computer literacy; ability to work with national and international institutions; strong report writing skills; excellent communication and negotiation abilities; and the capacity to establish realistic resource requirements.