Senior Resources Management Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related organization and the leading agency in migration. It collaborates with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration. This role sits within the Eswatini Mission, reporting to the Chief of Mission and receiving technical guidance from the Sub-Regional Office in Pretoria.
Job Purpose
This role is responsible for managing the resources management functions within the IOM Eswatini Mission. The incumbent will provide comprehensive support across financial, procurement, human resources, and administrative activities. Key contributions include ensuring timely financial transactions, accurate budget monitoring, and compliance with IOM's financial regulations and donor requirements. The position also involves managing office assets, overseeing procurement processes, and maintaining efficient administrative operations to support the mission's objectives. The role requires collaboration with various IOM units at different levels to ensure effective resource management.
Responsibilities
Manage the Resources Management Unit (RMU) by providing support in financial, procurement, and human resources activities. Process and reconcile financial transactions, maintain financial records using the WAVE system, and monitor budgets against actual expenditures. Prepare monthly accounts closure, budgets, and financial reports, ensuring compliance with IOM regulations and donor requirements. Maintain a comprehensive filing system for RMU documents and vouchers. Validate travel authorizations and expense claims, ensuring all supporting documents are complete. Oversee procurement activities, including obtaining quotations, preparing evaluations, issuing purchase orders, and ensuring timely delivery of goods and services. Manage the office asset inventory and maintain updated reports. Liaise with relevant IOM offices for financial and administrative matters. Provide guidance on accounting and financial policies to country office units as needed.
Work Experience
Experience in financial administration, including financial management, accounting, and budgeting. Experience in human resources, procurement, and logistics is required. Proficiency with an Enterprise Resource Planning (ERP) system is necessary. Experience working within an international organization is considered an advantage.
Skills
High computer literacy, including advanced MS Office skills, particularly Excel. Excellent oral and written communication abilities. Capacity to work effectively with national and international institutions. Skill in preparing clear and concise reports. Demonstrated ability to exercise sound judgment. Knowledge of International Public Sector Accounting Standards (IPSAS) is advantageous. Familiarity with SAP is highly desirable.