Programme Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency promoting humane and orderly migration. It operates globally, saving lives, protecting people on the move, and facilitating regular migration pathways. The Protection Unit in Yemen focuses on supporting migrants and displaced persons. This role is situated within the Protection Unit, reporting to the Programme Manager (Protection) and Senior Programme Coordinator (Protection).
Job Purpose
The Programme Associate - Protection G5 role is crucial for supporting the effective operational, administrative, financial, and procurement activities of the Protection Unit across Yemen. The incumbent will ensure timely project implementation, accurate budget monitoring, efficient procurement follow-up, proper documentation, and comprehensive reporting support. This position contributes to maintaining compliance with IOM rules, donor requirements, and operational procedures, thereby ensuring the smooth and effective delivery of protection services to vulnerable populations. The role requires close coordination with various internal teams and external partners to address operational challenges and facilitate the unit's responsiveness, particularly in crisis situations.
Responsibilities
Coordinate administrative, operational, financial, and procurement support for the Protection Unit, ensuring timely and compliant implementation of activities. Prepare, process, and track financial transactions, including Payment Request Forms and Purchase Requisitions, liaising with relevant units to resolve queries. Monitor project budgets, track expenditures, identify financial risks, and suggest remedial actions. Support procurement planning by consolidating requirements and following up on timelines. Act as a focal point for operational follow-up on premises, field needs, partner support, and beneficiary assistance processes. Review beneficiary documentation for completeness and consistency, ensuring confidentiality and data protection. Compile and prepare financial, operational, and administrative inputs for reports, audits, and project closures. Maintain organized electronic and hard-copy files for audit readiness. Process travel requests and draft official correspondence. Liaise with sub-offices, field staff, and partners to resolve operational bottlenecks. Facilitate rapid support during emergency preparedness and response.
Work Experience
Required experience includes administration, finance, procurement, logistics, project operations, or programme support, preferably in a humanitarian or UN context. Experience in budget monitoring, expenditure tracking, payment processing, procurement follow-up, and financial documentation is essential. Coordinating with various teams and partners, maintaining filing systems, and supporting emergency operations are also valuable.
Skills
Demonstrated ability to work under pressure, prioritize tasks, and meet deadlines. Strong knowledge of administrative, financial, procurement, and operational support procedures in humanitarian programs. Ability to monitor budgets, track expenditures, and identify financial variances. Understanding of confidentiality, data protection, and sensitive handling of beneficiary documentation. Effective coordination skills with internal units, field offices, and partners. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with WAVE/ORACLE systems is beneficial. Ability to prepare clear financial and operational updates. Knowledge of donor-funded project implementation and audit preparedness.