Senior Supply Chain Associate
Organizational Context
The International Organization for Migration (IOM) in Bulgaria seeks a Senior Supply Chain Associate. This role operates under the Head of Office and Resources Management Officer, coordinating with the HQ Supply Chain Division. The position is crucial for implementing supply chain activities to ensure timely and cost-effective delivery of quality goods and services to beneficiaries.
Job Purpose
The Senior Supply Chain Associate is responsible for the effective implementation of supply chain activities within IOM Bulgaria, aligning with organizational objectives. This role ensures the procurement and delivery of essential goods and services to beneficiaries are conducted efficiently, meeting quality standards, optimal pricing, and timely schedules. The associate will manage various stages of the supply chain, from request consolidation to supplier payment, contributing significantly to the operational success and mission delivery of IOM in the region. This position requires close coordination with internal departments and external stakeholders to streamline processes and achieve strategic supply chain goals.
Responsibilities
Coordinate and monitor the entire purchasing cycle, including purchase requests, bidding processes, evaluations, deliveries, and supplier payments. Contribute to the planning of supply activities to ensure timely and quality delivery of goods and services, adhering to IOM rules and procedures. Supervise warehouse operations and coordinate deliveries, providing status updates. Conduct market research and supplier evaluations for national and international service providers, assessing quality, process, and reliability. Implement internal controls to safeguard assets and prevent fraud, escalating risks as needed. Collaborate with managers to develop procurement plans and optimize purchasing power. Review procurement requests, identify and evaluate vendors, and maintain a pool of qualified suppliers. Prepare and issue solicitation documents, purchase orders, and ensure compliance with the delegation of authority. Manage asset registration, verification, and disposal according to IOM regulations. Provide technical guidance on procurement procedures and policies to stakeholders. Participate in capacity-building initiatives for staff and partners.
Work Experience
Mandatory fluency in Bulgarian (oral and written) is essential. Prior experience with EU-funded programs/projects is required. Experience in procurement under Bulgarian legislation is a distinct advantage. Experience in procurement, logistics, asset management, and working with service providers/vendors is necessary. Experience in training and coordinating teams, and prior work with international organizations in a multicultural setting are advantageous.
Skills
High computer literacy. Ability to work with national and international institutions. Skill in preparing clear and concise reports. Demonstrated sound judgment. Ability to supervise staff and coordinate administrative activities. Excellent communication and negotiation skills.