VN 104/2026 Administrative Assistant (Teleradiology)
Organizational Context
The International Organization for Migration (IOM) in the Philippines seeks an Administrative Assistant for its Global Teleradiology and QC Centre in Manila. This role operates under the Senior Global Radiology Coordinator and the Senior Teleradiology Administrative Assistant, providing crucial administrative support to the center's operations and collaborating with international and technical staff.
Job Purpose
The Administrative Assistant will provide efficient and effective administrative support to the IOM Global Teleradiology and QC Centre in Manila. This involves managing various administrative tasks, including procurement, human resources, data analysis, reporting, and financial administration. The role is essential for ensuring the smooth operation of the Teleradiology Center, supporting its staff, and facilitating its services to both internal and external clients. The position contributes to the overall efficiency and effectiveness of the center's mission by maintaining accurate records, coordinating logistics, and ensuring compliance with administrative procedures.
Responsibilities
Facilitate the timely completion of administrative tasks related to procurement, human resources, and other matters for the Teleradiology Center. Compile and analyze data for radiology-related reports, including monthly, quarterly, and yearly activity reports. Prepare monthly invoices for external clinics and process payment requests for consultant radiologists. Maintain and update the Teleradiology webpage with current information, guidelines, and SOPs. Track and manage the expiry dates of center documents, ensuring timely renewals. Provide administrative assistance and orientation to new staff. Coordinate logistics for center events, training workshops, staff travel, and meetings. Liaise with IOM country operations globally and the technical support team on administrative matters. Assist with the Teleradiology workflow, including data entry and case management. Provide support during weekends, holidays, or outside working hours as needed.
Work Experience
Required experience includes handling administrative and financial matters, communication, record-keeping, and report writing. Proficiency in office software (MS Word, Excel) and data analysis is essential. Experience with IOM Teleradiology workflow and previous work in international organizations are advantageous.
Skills
Good verbal and written communication, attention to detail, interpersonal skills, excellent Microsoft Office proficiency, problem-solving, and critical thinking skills.