Finance Associate
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a leading UN agency dedicated to promoting humane and orderly migration. It operates as a Related Organization of the United Nations, collaborating with governmental and non-governmental partners to save lives, protect migrants, and facilitate pathways for regular migration. The Regional Office for the East and Horn of Africa oversees operations in ten countries, supporting project development, implementation, monitoring, reporting, and evaluation through a team of specialists.
Job Purpose
This Finance Associate role is crucial for supporting the financial operations within IOM's Regional Office for the East and Horn of Africa. The position contributes to the effective management of financial resources, ensuring compliance with IOM's rules and regulations. The associate will assist in budget preparation, financial reporting, and processing payments, playing a key role in maintaining the integrity and efficiency of the office's financial systems. By providing essential financial support services, the role directly contributes to the organization's mandate of promoting humane and orderly migration and supporting people on the move across the region. The position ensures that financial activities align with project objectives and organizational standards, facilitating the smooth execution of IOM's programs.
Responsibilities
The Finance Associate will be responsible for assisting in the management of financial resources, including monitoring and controlling assets, reserves, and funds in line with IOM regulations. This includes supporting the preparation of annual budget submissions and revisions, estimating staff costs, and other operational expenses. The role involves extracting and inputting financial data into accounting systems, and providing guidance on accounting and financial matters. Key duties include assisting in payroll preparation, reviewing payments for accuracy and proper authorization, and verifying vendor claims against documentation and IOM policies. The associate will also assist in preparing various financial reports, provide support for staff travel and expense claims, and ensure the systematic completion of accounting documents. Additionally, the role includes managing the office's petty cash and performing other related duties as required.
Work Experience
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is essential. Previous experience with SAP is a distinct advantage. Experience in organizing paperwork methodically, attention to detail, and a client-oriented approach are important. Prior work experience within international humanitarian organizations, non-government, or government institutions in a multicultural setting is also beneficial.
Skills
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Good computer literacy skills. Attention to detail. Ability to organize paperwork methodically. Client-oriented approach. Willingness to learn.