SVN-2026-08 RMU Assistant
Organizational Context
The International Organization for Migration (IOM), established in 1951, is a UN-related organization and a leading agency in migration. It collaborates with governments and NGOs to promote humane and orderly migration, save lives, protect migrants, and facilitate regular migration pathways. IOM fosters an inclusive and supportive workplace.
Job Purpose
This junior-level administrative and clerical role within the Resources Management Unit (RMU) of IOM Hungary provides essential support under the supervision of the National Resources Management Officer. The incumbent will assist primarily in procurement activities, alongside general office administration, document management, and basic IT support. The role contributes to the efficient operation of the RMU and the broader mission by ensuring smooth administrative processes and supporting the organization's mandate of promoting humane and orderly migration.
Responsibilities
Key duties include assisting with routine procurement activities, processing procurement documentation (requisitions, RFQs, POs), and maintaining vendor information. The role involves supporting the upkeep of procurement records, trackers, and electronic filing systems, and preparing documentation for reviews and audits. General administrative support for the RMU includes correspondence, data entry, scanning, filing, and managing office supplies and equipment. Basic first-line IT support for equipment and user requests, along with assistance for office applications and meeting room equipment, is also required. Responsibilities extend to maintaining IT equipment records and assisting with IT-related documentation.
Work Experience
While no previous work experience is required, internship or volunteer experience in administration, procurement, logistics, document management, or IT support is considered an advantage. Experience working in an international or multicultural setting is also beneficial.
Skills
Essential skills include strong organizational abilities, attention to detail, systematic record-keeping, and the ability to follow procedures accurately. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) is necessary. Basic knowledge of office IT equipment and applications is advantageous. Good communication, interpersonal, client-oriented, and service-minded skills are important, as is the ability to work effectively in a multicultural environment.